Accounting Clerk for Food Services - Marple Newtown School District

DATE OF POSTING: November 8, 2024

Title: Accounting Clerk

Classification: Classified

Reports To:Director ofFood Services

Minimum Qualifications:
• High school diploma or GED with experience in office procedures and bookkeeping
• Advance skill in Microsoft office software required with experience with ProSoft Technologies applications preferred
• Experience in accounting, purchasing, business and other office areas preferred.
• Must possess excellent verbal and written communication skills
• Must possess the interpersonal skills and temperament to work with vendors and staff and the physical ability to perform the essential duties.

Primary Function: Under the direction of an assigned supervisor, performs a variety of complex clerical and accounting duties in support of The Food Service Department assigned District accounts. Prepare and maintain a variety of manual and automated financial and statistical records, reports, and files associated with Federal and State regulations.

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

• Reviews, verifies and compiles accounting data; input a variety of accounting data into an assigned computer system; initiate queries, develop spreadsheets and generate a variety of computerized lists, reports and documents; maintain automated financial records; verify accuracy of input and output data.
• Compiles a variety of accounting data and information; prepare and maintain a variety of financial and statistical records and reports related to purchase orders, invoices, budgets, expenditures, payroll, and assigned accounts and activities; establish and maintain filing systems.

• Assembles, matches, sorts, tabulates, checks and posts a variety of financial documents as required; review data for accuracy and completeness; makes corrections as needed.

• Receives, reviews, and processes purchase orders, requisitions, reimbursements, payment requests, cash advances, and invoices as assigned; arrange for payments as needed; verify appropriate signatures and fund availability; produce warrants and process checks for distribution as required.

• Processes accounts receivables as assigned; collects, receives, processes, and verifies incoming monies; prepares and processes receipts; check money totals against receipts and invoices to assure accuracy; prepare, balance, and reconcile cash accounts, and prepare and distribute bank deposits as required.

• Serve as informational resource to other departments concerning assigned accounting functions and related activities; responds to inquiries, resolve issues and discrepancies and provides information concerning related accounts, transactions, practices, policies and procedures.

• Required to assist in the front desk operations daily.

• Communicates with District personnel, outside agencies, and others to exchange information and resolves issues or concerns; handles all student account refunds, online payments, maintains contact with vendors to modify and clarify invoices, purchase orders, and discrepancies; confers with school site staff concerning orders status as assigned.

• Receives and reviews federal and state regulations for families who receive free and reduced lunch. Receives and enters all applications, verifications, direct certifications, and other tasks involved in the food service operation for the federal and state program.

• Operates a variety of office equipment including a calculator, copier, fax machine, computer, and assigned software.
• Performs a variety of general clerical duties in support of assigned activities such as preparing correspondence, payroll, staffing, maintaining calendars, duplicating materials, processing forms, answering telephone calls, online payments, petty cash, student account balances, and disseminating documents as assigned.
  
  PHYSICAL, SENSORY ABILITY AND WORK ENVIRONMENT CONDITIONS:
  
  
• Employee works primarily in a climate controlled office environment except when traveling to other buildings, meetings, training locations and other areas.
• Employee performs task involving the regular and, at times, sustained performance of minimally physically demanding work, typically involving some combination of extended sitting, walking, repetitive motions to routinely and intermittently operate a computer, use of hands and fingers to handle or feel objects or controls, stooping, kneeling, crouching, and reaching to access files or supplies, and that may involve the lifting, carrying, or pulling of moderately light objects and materials of 10-15 pounds.
• Uses varied office equipment including computers, monitors, copiers, calculators. May use audio and video equipment.
• Must have visual acuity to read documents, computer screens to complete tasks.
• Most tasks require the ability to hear, visual perception and discrimination, and oral communication ability.

• Most tasks require the ability to hear, visual perception and discrimination, and oral communication ability.

• Tasks are regularly performed with potential exposure to office environmental conditions, such as controlled temperature and equipment noise extremes.

• Ability to perform a variety of complex clerical accounting duties in support of assigned District accounts and functions such as accounts payable, and accounts receivable.

• Ability to prepare and maintain accurate financial and statistical records and reports and to verify, balance and adjust accounts.

• Ability to perform addition and subtraction, multiplication, division and other simple mathematical calculations and arrange, compare, count, differentiate, measure and/or sort data and/or information accurately.

• Ability to compute rates and percentages and detect errors efficiently.

• Ability to receive, review, and process purchase orders, requisitions, reimbursements, payment requests, cash advances, and invoices as assigned.

• Ability to reconcile, balance and audit assigned accounts.

• Ability to assemble, organize, and prepare data for records and reports.

• Ability to process and record accounting transactions accurately.

• Ability to operate standard office equipment including a computer and assigned software.

• Ability to establish and maintain effective working and cooperative relationships with others.

• Ability to carry out instructions furnished in written, oral, or diagrammatic form that involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.

• Ability to provide guidance, assistance, and/or interpretation to others on how to apply procedures and standards to specific situations and the ability to utilize and communicate a wide variety of reference, descriptive and advisory data and information.

• Ability to exercise judgment, discretion, decisiveness and creativity in situations involving a variety of information against sensory, judgment, or subjective criteria, as opposed to that which is clearly measurable or verifiable.

• Ability to read and interpret documents such procedure manuals; ability to write routine reports and correspondence; and the ability to speak and exchange information effectively to one or more people.

• Ability to work in a kitchen, if needed.

Other Job Duties:

• Performs other duties as assigned.

Terms of Employment:

• In accordance with the MNESPA Bargaining Agreement
• This position is a 12-month position and includes benefits.

If you are offered a position with Marple Newtown School District, please be advised that the following information will be required before you are able to begin working:

State Police Clearance (Act 34)- complete online and print your results immediately
Child Abuse Clearance (Act 151)- effective 12/31/14,submit electronically

FBI Fingerprints (Act 114)- register & pay online, then go to the fingerprint location of your choice to be printed

***NOTE***When accessing Cogent ID for FBI fingerprinting, please register through the Pennsylvania Department of Education (PDE) option; fingerprinting records from any other state department will not be accepted.

School Health Record- includes physical & tb test from within a year
Act 24 (PDE Form 6004)- Arrest/Conviction Report
PA Sexual Misconduct/Abuse Disclosure Release-

A separate form must be completed for:

1. Current employer; and
2. All former employers that were school entities; and
3. All former employers where you were in a position that involved direct contact with children.

The Marple Newtown School District is an equal opportunity education institution and will not discriminate in its educational programs, activities or employment practices on the basis of race, color, national origin, sex, age, religion, ancestry, disability or other legally protected classification. This policy is in accordance with state and federal laws, including Title VI of the Civil Rights Act of 1964; Title IX of the Educational Amendments of 1972; Section 504 of the Rehabilitation Act of 1973; the Age Discrimination Act of 1975; and The Americans with Disabilities Act of 1990. Inquiries may be directed to Human Resources at 610-359-4380.