Accounting Associate (Billing & Accounts Receivable) - Midatlantic Employers' Association

Accounting Associate (Billing and Accounts Receivable)

Our client, a local construction services company based in Trooper, PA, is currently seeking a meticulous and detail-oriented Accounting Associate to join their team. The primary focus of this role will be handling billing processes and managing Accounts Receivable (AR) functions. Experience with AIA billing is preferred, as the successful candidate will be responsible for accurately invoicing clients and ensuring timely collection of payments.

This is a full-time permanent position based in the Trooper, PA office location.

Responsibilities:

Billing Operations:

• Prepare and issue invoices to clients accurately and in a timely manner.
• Coordinate with project managers and other team members to gather necessary billing information.
• Verify billing data to ensure accuracy and completeness.
• Maintain billing records and documentation in an organized manner.
• Resolve any billing discrepancies or issues promptly and efficiently.

Accounts Receivable Management:

• Monitor accounts receivable aging and follow up on overdue accounts.
• Communicate with clients regarding outstanding invoices and payment arrangements.
• Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Collaborate with internal stakeholders to address billing and collection issues effectively.
• Prepare periodic AR reports for management review.

AIA Billing (Preferred):

• Utilize knowledge of AIA billing processes and procedures to handle AIA billing requirements.
• Process AIA billing applications accurately and in compliance with industry standards.
• Liaise with project teams to gather necessary documentation and information for AIA billing.
• Ensure adherence to AIA billing guidelines and regulations.

Keyword: billing, accounts receivable, AR, AP, accounting associate, bookkeeper, construction
Required Experience:

Qualifications:

• Bachelor’s degree in accounting, finance, or related field (preferred) or equivalent work experience.
• 5 years in billing and accounts receivable functions (preferred).
• Familiarity with AIA billing procedures and documentation (preferred).
• Proficiency in accounting software, Google Suite, and salesforce, or similar platforms.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to work independently and collaboratively within a team environment.
• Strong organizational and time management skills.

Benefits:

• Competitive salary commensurate with experience.
• Comprehensive benefits package including health insurance, retirement plans, and paid time off.
• Opportunities for professional development and growth within the company.
• A supportive and collaborative work environment where your contributions are valued.

From: Midatlantic Employers' Association