Accounting Assistant - Vaco, LLC
New York, NY 10023
About the Job
Pay: $26/hour
Location: Upper West Side
5 days/week in office
Job Responsibilities for Junior Accountant:
· Properly code and enter invoices into the accounting system accurately and promptly.
· Process, maintain and monitor invoices being scanned through our paperless software.
Payment Processing: Ensure timely and accurate processing of vendor payments, including checks, credit card, ACH transfers and wire payments.
· Prepare and execute payment runs according to established aging schedules.
· Manage all incoming payments for 2K+ house account customers.
Vendor/Customer management: Maintain positive relationships with vendors/customers and resolve any billing or payment discrepancies.
· Help customers with any inquiries related to their accounts such as issuing new cards, retrieve receipts, check account status, or create new accounts.
· Respond to vendor inquiries and ensure prompt and courteous communication.
Reconciliation: Regularly reconcile vendor statements to ensure that all invoices are accounted for and that there are no outstanding balances or discrepancies.
Expenses Reports: Process employee expense reports through our Certify portal ensuring compliance with company policies, proper documentation, and GL coding, including maintaining active users and backend set up.
· Cross-functional collaboration: Collaborate with accounting team members and other departments to resolve invoice workflow issues, accounting SOP compliance, and improve processes.
· Assist with Month End Closing activities and various projects as assigned.
Qualifications for Assistant Accountant:
· Bachelor’s degree in accounting, Finance, or related field preferred
· 3+ years of strong bookkeeping experience preferred.
· Ability to work with ERP (Enterprise resource planning) systems (Sage X3, Sage 100, or Sage 500 is preferred).
· Proven experience with accounts payable, accounts receivable and general ledger
· Strong verbal and written communication skills
· Proficient skills in Microsoft Excel and Word
· High degree of accuracy and attention to detail
· Ability to meet deadlines and excellent data entry skills.
· Retail/hospitality/food and beverage experience preferred
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.