Accounting Administrator I - The Phia Group

The Phia Group is comprised of The Phia Group, LLC and Phia Group Consulting, LLC (“PGC”), and is a service-oriented organization assisting employee health plans nationwide. We provide our clients with innovative cost-cutting solutions and constantly expanding service offerings. We continue to enjoy growth thanks to our most valuable resource – our talented and committed team. The Accounting department is responsible for performing a variety of accounting and bookkeeping duties according to established policies and procedures.

The Accounting Administrator I performs a variety of tasks associated with accounting and bookkeeping, as they relate to the Accounting department. The Accounting Admin I performs tasks for the department while maintaining the security and confidentiality of financial information. The Accounting Admin I reports to the Team Lead and Manager, Processing & Reporting for all tasks, which can include daily processing, bank deposits and accurate reconciliation of funds.

At The Phia Group, whose mission is to provide high quality yet affordable healthcare to American employees and their dependents, you can look forward to not only exceptional benefits for yourself but also being immersed in a company that has been named one of USA Today’s top workplaces for 2024. We believe that this distinction, which stems from the fourth annual survey co-sponsored by Energage and USA Today, reflects our unwavering commitment to upholding an internal culture of inclusivity, enjoyment, and empathy for our valued employees.

Note: This is an onsite position, but we can provide a flexible teleworking schedule if appropriate.

Essential Duties and Responsibilities include the following. Other duties may be assigned.

• Must be familiar with company specific system(s) and navigation.
• Utilizes computerized accounting software programs to perform duties and responsibilities.
• Maintains financial security by following internal accounting controls.
• Maintains financial historical records by filing accounting documents.
• Processes daily bank deposit.
• Researches and applies unallocated cash.
• Maintains telephone and personal contact with appropriate staff, clients and vendors on receivable matters as directed by manager.
• Organizes and maintains retention files for required period of time.
• Prepares work to be accomplished by gathering, sorting and scanning documents and related information.
• Contributes to team effort by accomplishing related results as needed.
• Must maintain security and confidentiality of financial information.

Experience and Qualifications

• High School Diploma or GED equivalent, college level accounting classes or Accounting Degree preferred.
• 1-3 years' hands-on Accounting experience.
• Good mathematical background.
• Ability to listen, communicate (written and verbal) with all levels of staff, vendors and clients.
• Proficiency with Microsoft Office Word, Excel and Outlook applications.
• Experience and proficiency with integrated accounting software systems. Experience with Quickbooks preferred.
• Ability to use 10-key calculator for a variety of accounting functions.
• Ability to perform at high levels in a fast-paced ever-changing work environment.
• Ability to anticipate work needs and follow through with minimum direction.
• Organizational and prioritization skills
• Proven ability to have strong accuracy and attention to detail skills

The Phia Group’s Commitment to Diversity

The Phia Group is committed to creating a diverse environment and we are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. The Phia Group is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

Working Conditions / Physical Demands

Sitting at workstation for prolong periods of time. Extensive computer work. Workstation may be exposed to overhead fluorescent lighting and air conditioning. Fast paced work environment. Operates office equipment including personal computer, copiers, and fax machines.

This job description is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills or working conditions associated with the position. While it is intended to accurately reflect the position activities and requirements, the company reserves the right to modify, add or remove duties and assign other duties as necessary.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans with Disabilities Act, must be able to perform the essential job functions (as listed here) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.