Accounting Administrative Assistant - Alliance Solutions

Job Title: Accounting Administrative Assistant  (Immediate Need)

Accounting Administrative Assistant Pay Range: $21.00

Accounting Administrative Assistant   Schedule: 8:00am-5:00pm, Monday-Friday

Accounting Administrative Assistant Start Date: ASAP

We are seeking an Accounting Administrative Assistant  for a plumbing, heating, and industrial hvac parts sales Distributor  in Costa Mesa. This person handles all aspects of accounts receivable and accounts payable processing in accordance with Company policy and procedures. This includes customer invoicing, cash sale proceeds handling, banking and report reconciliation, vendor invoice processing and reconciliations.

Accounting Administrative Assistant  Responsibilities: 

• Perform accurate and timely invoicing of all customer shipments daily. Inform Inventory Controller of all inventory onhand discrepancies noted on ship tickets.

• Generate daily invoice preview reports for management review and when approved, generate the customer invoices. Print and mail customer invoices, verify faxed customer invoice status.

• Obtain, review, verify and enter purchase and expense vendor invoices, debit memos and debit cancellations in the system for processing in an accurate and timely manner.

• Identify and resolve all vendor invoice/purchase order discrepancies prior to the final invoice processing to the Service Center.

• Reconcile daily cash sale transaction payments in the system; prepare the bank deposit; process checks through the Direct Fed Deposit system; prepare and submit required deposit paperwork to the Service Center.

• File invoiced ship tickets, processed vendor invoices, deposit backup, and all reconciled reports daily.

• Create and maintain customer files in the system.

• Perform daily, weekly and monthly accounts receivable and payable reconciliations.

• Investigate, resolve and respond to all customer, vendor, Credit Manager and Service Center inquiries in a timely manner.

• Assist co-workers in servicing customers including answering incoming calls, faxing, filing and photocopying.

• Perform other reasonably related duties as assigned by immediate supervisor and other management as required.

Accounting Administrative Assistant Skills and Experience:   

• High school diploma or equivalent

• 1+ years experience in a customer service, accounts receivable, accounts payable or similar role

• Able to build and maintain a positive working relationship with customers, vendors, and co-workers.

• Knowledge of basic accounts receivable/payable bookkeeping practices and terms

• Add, subtract, multiply, and divide, using whole numbers, common fractions, and decimals.

• Outstanding customer service and interpersonal communication skills.

• Possess a high level of accuracy and attention to detail.

If you believe you are a qualified candidate for our Accounting Administrative Assistant , please click apply below to apply on our website!

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