Accounting Administrative Assistant - The Larko Group

We are seeking a detail-oriented and highly organized Accounting Administrative Assistant to join our client’s team. In this role, you will provide critical support by managing various administrative tasks, ensuring smooth day-to-day operations, and contributing to the overall efficiency of the organization. The ideal candidate will bring strong communication and technical skills, a proactive approach to problem-solving, and a commitment to excellence in a fast-paced corporate environment. This position offers an opportunity to collaborate with multiple teams and plays a key role in maintaining high standards of administrative and operational support.

This is a temporary-to-hire opportunity!

Responsibilities

• Prepare, update, and enhance various documents, including reports, letters, memos, spreadsheets, and presentations, for internal and external communications.
• Provide support and backup for managing investment email correspondence, including prioritizing, routing, and responding to time-sensitive requests.
• Organize and maintain electronic and physical files in compliance with the company’s document management policies.
• Coordinate Stockholder and Board of Directors mailings, as well as other key communications.
• Collaborate with the Operations Team to identify areas for improvement and recommend enhancements to administrative processes and practices.
• Work closely with the Staff Accountant on tasks related to tax matters, QuickBooks, bookkeeping, and insurance matters.
• Participate in special projects, conduct research, and handle additional responsibilities as assigned.
• Support insurance-related tasks and ensure timely management of related matters.

Ideal Experience

• Education: Bachelor’s degree required, with 1-3 years of administrative experience in a corporate environment.
• Attention to detail with exceptional focus on accuracy and thoroughness in all tasks.
• Proficiency in Microsoft Office Suite/Office 365, with advanced comfort using Excel.
• Familiarity with SharePoint and database management is a plus.
• Excellent writing and proofreading skills, with a strong command of grammar and clarity.

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The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistant, Administrative Assistant, Personal Assistant, Chief of Staff, Office Manager, Receptionist, General Office, General Labor (warehouse), Event Support, Project Management, and Customer Service.