Accounting Admin Specialist - Spotlight Media

Accounting Admin Specialist
Spotlight Media - Fargo, ND
Pay: $55,000 - $65,000+ (Based on Experience)
Job Type: Full-time (Salary + Growth Potential)
Work Location: Fargo, ND
Experience: 2+ Years in Accounting Functions Role

Spotlight Media Wants You: Experienced Administrative and Accounting Specialist

Spotlight Media is on the lookout for an experienced Administrative and Accounting Specialist. We're not just any media company – we're the brains behind Fargo Monthly, Fargo Inc., Trendsetters Home, The Annual Parent Guide, Bisman Inc., West Fargo Magazine, Future Farmer, Bison Illustrated, The B2B Leaders Guide, The Wedding Guide, Faces of Fargo, Faces of Sioux Falls, and Faces of Bismarck-Mandan. Plus, we keep their websites buzzing and offer top-notch services like Web Design, Digital Advertising, Videography, and more.

Join our close-knit team and play a key role in expanding our company. Your mission? To help manage our administrative and day-to-day accounting functions including AR and AP. (We have an accounting firm that assists as well.)

A Few Words from Mike Dragosavich (Founder/CEO):
"This role is very special to me and comes at a very exciting time for our company. Spotlight Media is in the middle of expanding, and we need someone who is detail-oriented and ambitious when it comes to managing our accounting and administrative workflows. We have really great systems in place, and we are looking for someone to take these systems to the next level. This role will work directly with me and not only fulfill our critical tasks every day but also collaborate with me on how to grow and optimize our systems.”

We have around 100 daily, weekly, and monthly tasks set up with video training for each task. This role will be coming into a nice system with good practices in place.

Responsibilities include:

• Invoicing and Deposits
• Collection Emailing
• Cash Flow Management
• Bill Pay and Vendor Management
• Accounts Receivable Tasks
• Assisting our HR company with small admin tasks
• Assisting our Accounting company with tasks throughout the month
• Assisting our Bank and Insurance company with tasks
• Organizing and filing data
• Accounting-based projects for future needs

POSITION SUMMARY

• Process Accounts Payables and Accounts Receivables through Company's ERP accounting software and other software.
• Ensure a high level of integrity, providing service and communication while maintaining confidentiality to internal and external parties.
• Daily prioritization of tasks and organizational skills to follow them to completion.
• Perform data entry functions, maintaining records with a high level of accuracy.
• Secondary attendant on our telephone system, answering and routing calls, inquiries, and greeting clients and vendors entering the building.
• Provide administrative support to the office team relating to Accounts Receivable, Inventory, and the Payroll Process according to established Company policy procedures.

ESSENTIAL FUNCTIONS

A/P & A/R FUNCTIONS

• Must be proficient in processing high volumes of invoices with a high level of accuracy.
• Process daily A/P invoices through Company's ERP accounting software.
• Verify accuracy of A/P work by reconciling work against Vendor Accounts and A/P reports and posting to the General Ledger.
• Creation of vendor accounts and maintain vendor records.
• Posting to vendor accounts and processing incoming and outgoing payments with speed, efficiency, and accuracy.
• Perform Journal Entries as requested and assist with month-end work for A/P.
• Assist in other month-end or year-end reconciliations as requested.
• Communicate effectively with vendors, providing prompt and accurate information via phone, email, or other correspondence.
• Research and resolve discrepancies between invoices, receipts, purchase orders, or other financial data.

ADMINISTRATIVE FUNCTIONS

• Secondary attendant on the Company telephone to answer, screen, and forward calls, provide information, and take messages.
• Prepare outgoing mail, send messages, or arrange for courier deliveries. File and maintain records, electronically file documents, and make copies.
• Provide support to fellow team members including assistance with AR, Inventory, Payroll, and other tasks performed by the team.
• Assist with special projects and various other tasks as may be assigned by the Supervisor.

POSITION QUALIFICATIONS

• Organized: Possessing the trait of being organized or following a systematic method of performing a task.
• Dependability: Ability to perform as a trusted and dependable team member.
• Accuracy: Ability to perform work accurately and thoroughly.
• Communication Skills, Oral & Written: Ability to communicate effectively with others using the spoken word. Ability to communicate clearly and concisely in written form.
• Accountability: Ability to accept responsibility and account for his/her actions.
• Detail-Oriented: Ability to pay attention to the minute details of a project or task.
• Teamwork: Ability to work effectively in a team environment, contributing equally to both team and individual success.
• Problem Solving: Ability to find a solution for or to deal proactively with work-related problems.
• Honesty / Integrity: Ability to be truthful and be seen as credible in the workplace.
• Ethical: Ability to demonstrate conduct conforming to a set of values and accepted standards.

Requirements

SKILLS & ABILITIES

Education:

• Associate's Degree or Bachelor's Degree in Accounting or related field, or significant work experience demonstrating competency in high-level accounting work.

Experience:

• 2+ years of experience in Accounting Functions.

Computer Skills:

• Proficient in the operation of a personal computer, higher-level business accounting programs; experienced in the use of Google Workspace.

Other Requirements:

• Pleasant demeanor, welcoming voice, and professional appearance for greeting the public on the telephone and in person. Ability to maintain the highest level of confidentiality. Must work well with fellow team members and have a naturally supportive nature.

WORK ENVIRONMENT

Modern & professional office environment. The Company has reviewed this job description to ensure that essential functions and basic duties have been included.

WORK SCHEDULE

Monday-Friday, 8:00 am - 5:00 pm

Benefits and Perks

• Medical Insurance (50% employer paid for employee)
• Dental and Vision Insurance (50% employer paid for employee)
• Vision Savings Pass (discount program)
• Life and Disability Insurance (100% employer paid for employee)
• Paid Time Off (6 hours per pay period; 18 days per year)
• Volunteer Time Off (8 hours per year)
• 6 Paid Holidays
• Matching Charitable Donations (up to $50 per year)
• Individual Retirement Account
• Summer hours (office closes at noon on Fridays Memorial Day-Labor Day)

How to Apply: If you're a seasoned content professional with a passion for innovation and delivering exceptional results, we would love to hear from you and invite you to apply. You can also email info@spotlightmediafargo.com

Spotlight is an equal-opportunity employer. We encourage applications from candidates of all backgrounds and experiences