Accounting and Academic Support Technician - OIMB - University of Oregon
Charleston, OR
About the Job
Department: CAS Oregon Institute of Marine Biology (OIMB)
Classification: Accounting Technician
Appointment Type and Duration: Regular, Ongoing
Salary: $17.59 - $25.74 per hour
FTE: 1.0
Review of Applications Begins
November 26, 2024; position open until filled
Special Instructions to Applicants
To be considered for this position, applicants must submit a complete application. Complete applications must include an online application, resume that address how you meet the minimum and preferred qualifications, and 3 professional references. We encourage you to use your application to let us know what transferable skills or other qualities you would bring.
Department Summary
The College of Arts and Sciences (CAS) is the hub of learning, research, and academic excellence at the University of Oregon. With nearly 50 departments and programs representing the natural sciences, social sciences, and humanities, the high quality of our programs is the main reason why the University of Oregon is one of only 66 top universities in the prestigious Association of American Universities. Our faculty and advisors work directly with students to help them think analytically, question critically, and communicate clearly about how to find solutions to real-world issues in the world we live in. Our staff and managers play critical and dynamic roles in supporting and advancing the academic mission of the University and of CAS.
Founded in 1924, the Oregon Institute of Marine Biology (OIMB) is the third oldest marine laboratory on the Pacific Coast. The 130-acre campus located about two hours from Eugene maintains housing, teaching, and research facilities for University of Oregon students and faculty as well as visiting investigators and students from other institutions. Resident faculty are members of the Department of Biology and conduct research on the development, ecology, evolution, and physiology of marine organisms worldwide from the intertidal zone to the deep sea.
Position Summary
The Accounting and Academic Support Technician uses bookkeeping skills to record, examine, and reconcile expenditure and revenue transactions and records to maintain accountability in accordance with statutory requirements, university policy, and general accounting principles and procedures. The position performs related clerical work as required, and has a variety of responsibilities related to purchasing, inventory control, accounts payable/receivable, student housing billing, and deposits.
The Accounting and Academic Support Technician will complete contracts for groups, ensure the CAS Travel office has the necessary information needed to process OIMB guest and employee travel, serve as an onsite travel assistant, and as needed act as a travel delegate, and perform UO database system queries as needed. The role will perform academic support clerical work, assisting in the production of teaching materials, brochures, and special reports. The role will support the office by using knowledge of rules, processes, and procedures to respond to questions from students, staff, faculty, and the public. General office functions will include maintaining office files, and providing coverage for the office, as needed.
This position will support academic administration and work closely with the Education Coordinator by assisting with course scheduling, enrollments and overrides for classes on OIMB campus, and receiving student applications and scholarships for tuition charges for room & board. Frequent communication with students regarding travel, billing/refunds on student accounts, and to schedule and give tours to prospective students is required for this role. This position reports to the Operations Manager, and will receive direction from the Operations manager and the Education Program Coordinator of OIMB and works closely with staff, faculty, and students at the complex in Charleston.
Minimum Requirements
• 12 quarter hours (8 semester hours) of Accounting courses AND
• An Associates Degree in Accounting; OR
• One year of experience that includes entering, compiling and/or reporting financial information; OR
• An equivalent combination of education and experience.
Transcripts may be requested for all required and/or related courses. All courses must be from accredited colleges, universities, or private vocational schools.
Professional Competencies
• Effective communication skills.
• Ability to work effectively in a diverse team environment and create effective relationships for collaboration.
• Ability to take initiative, proactively seeking a solution.
• Detail-oriented.
• Ability to contribute to a respectful workplace.
• Ability to provide excellent customer service.
• Ability to manage a variety of tasks with various deadlines.
• Proficiency with Microsoft 365, which includes Word, Excel, and Outlook.
• Knowledge of, or ability to learn, UO fiscal policies, practices, processes, and apply these in daily work transactions.
• Knowledge of, or ability to learn, accounting, travel, course scheduling, and database reports software programs.
• Ability to trace, document, and resolve problems using an accounting system.
Preferred Qualifications
• Experience working with Banner Information System.
• Experience working in or with institutions of higher education.
FLSA Exempt: No
All offers of employment are contingent upon successful completion of a background check.
This is a classified position represented by the SEIU Local 503, Oregon Public Employees Union.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans, and paid time off. For more information about benefits, visit https://hr.uoregon.edu/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at uocareers@uoregon.edu or 541-346-5112.
UO prohibits discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, pregnancy (including pregnancy-related conditions), age, physical or mental disability, genetic information (including family medical history), ancestry, familial status, citizenship, service in the uniformed services (as defined in federal and state law), veteran status, expunged juvenile record, and/or the use of leave protected by state or federal law in all programs, activities and employment practices as required by Title IX, other applicable laws, and policies. Retaliation is prohibited by UO policy. Questions may be referred to the Office of Investigations and Civil Rights Compliance. Contact information, related policies, and complaint procedures are listed here.
In compliance with federal law, the University of Oregon prepares an annual report on campus security and fire safety programs and services. The Annual Campus Security and Fire Safety Report is available online at https://clery.uoregon.edu/annual-campus-security-and-fire-safety-report.