Accountant - AllianceStaff, LLC

Our client is seeking an organized and detail-oriented Accountant to support their financial operations, reporting directly to the CFO. This role plays a crucial part in maintaining accurate and timely financial records, payroll, and accounts payable management. Key responsibilities include:

1.      Time and Payroll Management: Oversee the allocation of electronic time entries from the field to ensure accuracy across job assignments. Prepare and distribute weekly payroll for employees and subcontractors, coordinating with our payroll processing partner to meet deadlines and avoid rush fees.

2.      Accounts Payable (AP) Coordination: Act as the initial reviewer for incoming AP emails, assigning job-related invoices to project managers for approval. Enter approved invoices for processing, except for designated items such as credit card statements, personal reimbursements, and loan payments.

3.      Check Runs and Payment Processing: Manage weekly check runs, ensuring each payment includes a copy of the corresponding invoice or statement.

4.      Lien Waiver Preparation: Prepare lien waivers for CFO approval and collect subcontractor lien waivers for submission alongside our own.

5.      Job Setup and Costing: Handle the setup of new jobs within our project management software, referencing initial cost estimates provided by the Pre-Construction Team.

6.      Administrative Support: Answer and direct incoming calls and handle mail distribution from the PO box and office mailbox.

7.      Reconciliation: Reconcile statements from key suppliers by the 10th of each month, along with other minor vendors. Review credit card statements and file all receipts electronically.

8.      Balance Sheet and Year-End Support: Perform reconciliations on assigned balance sheet accounts and assist with documentation preparation for year-end reviews and worker compensation audits.

9.      Inventory and Deposits: Participate in inventory counts and adjustments. Handle bank deposits and keep deposit records up-to-date.

10.  Qualifications: An Associate’s degree is required, and a Wisconsin Notary certification is necessary for this role.