Accountant/Office Administrator - CECO Environmental

CECO is a leading, environmentally focused diversified industrial company, delivering innovative solutions that protect people, the environment, and industrial equipment worldwide. With more than 150 years of history and deep application expertise, CECO serves a broad range of industries, including air, water, and energy transition markets. Our legacy began in 1869 with the founding of the Dean Brothers Pump Company, addressing high-temperature pumping challenges. A century later, Claremont Engineering was established, evolving into CECO Environmental. Today, CECO proudly encompasses over 20 trusted brands, each committed to providing solutions that safeguard people, the environment, and industrial operations.

As part of the CECO Environmental family of brands, Envirocare plays a critical role in delivering specialized pollution solutions that protect both people and the environment. By joining our team, you’ll contribute to our shared mission of protecting global industrial operations and shaping the future of environmental stewardship.

We are seeking a highly organized and detail-oriented Office Manager/Accountant to oversee the daily administrative and accounting operations of our manufacturing operations.

The ideal candidate will have a strong understanding of accounting principles, proficiency in data entry, and excellent communication skills. Key responsibilities include ensuring the accuracy of financial records, collaborating with operations and bookkeeping, and supporting financial decision-making for long-term success. A background in financial management, manufacturing operations, and experience in scheduling with subcontractors and vendors is preferred. This role requires attention to detail, and the ability to manage multiple projects in a fast-paced environment while implementing growth initiatives and ensuring regulatory compliance.

This job description represents only the primary areas of responsibility; specific position assignments will vary depending on the needs of the department.

To perform the job successfully, an individual must be able to execute each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Your Responsibilities will be:

• Accounts Payable - Account for and process vendor invoices.

o Majority of invoices will come from the ECI purchasing manager.

o Remainder of invoices will come via USPS or email.

o Until the Shared Services (SS) transition, the invoices will need to be entered into QuickBooks.

o Process remittance payments for invoices.

 Issue checks and have them signed by one of the account signers.

 Once signed and mailed, upload to Cash Pro and send positive pay file to Treasury and/or ECI Controller to approve.

o Once transitioned to SS, there will still be invoices that need to be scanned in that are physically received and sent to SS to process for payment.

• Customer Invoicing - Issue customer invoices.

o Issue invoices for parts and service based on order packets.

o Issue invoices for capital projects based on milestone achievement.

o Troubleshoot any billing issues.

• Accounts Receivable - Account for and process customer payments.

o Login to Cash Pro daily to check on any payments received.

o Apply the payments in QuickBooks.

o Check mail for any physical checks.

o Endorse and take to bank to deposit.

o Apply the payments in QuickBooks.

o Once transitioned to SS, there will still be physical checks that need to be scanned in and sent to the SS team to apply to open invoices and then the checks will need to be deposited in the bank account.

• General Accounting - Assist in month end close.

o Produce reporting from QuickBooks.

o Book journal entries as needed.

• Ad Hoc Reporting

o As needed reports out of QuickBooks or Excel.

• Other Duties

o General office admin. duties supporting the shop floor, engineering, operations and sales.

o Check mail and distribute.

o Monitor office supplies and notify purchasing manager regarding any purchasing needs.

o Assist with inventory, including cycle counts.

o Assist with receiving.

• Other tasks as needed.

Required Qualifications:

• High school diploma required.

• Three to five years of experience in an accounting/office administration role.

• Experience in a Manufacturing environment.

• Proficiency in financial report writing and presentation skills.

• Proficiency in Microsoft Suite, with strong Excel skills.

• Excellent analytical skills with attention to detail and accuracy.

• Strong organizational skills with the ability to manage multiple priorities effectively.

• Team player with strong communication both written and verbal and organization skills.

• Ability to multitask in a fast-paced, deadline driven environment.

• Working understanding of accounting and office administration principles, practices, and procedures relating to accounts payable and general ledger-related responsibilities.

Preferred Qualifications:

• Associate's degree or higher education preferred.

Required Knowledge, Skills & Abilities:

Knowledge:

• Microsoft Office Suite; ERP systems, ADP, Epicor and/or D365 is beneficial.

• Customer and Personal Service (intercultural skills, service minded) - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

• English Language-Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar.

Skill In:

• Critical thinking - Uses logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

• Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.

• Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

• Persuasion - Persuading others to change their minds or behavior.

• Analytical - Strong analytical skills. Being able to analyze complex challenges by identifying fundamental drivers, fact finding and creating options based on facts and figures.

• Speaking - Talking to others to convey information effectively.

• Writing - Communicating effectively in writing as appropriate for the needs of the audience.

• Negotiation - Bringing others together and trying to reconcile differences.

Abilities In:

• Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.

• Written Comprehension - The ability to read and understand information and ideas presented in writing.

• Organization and prioritization - The ability to prioritize and organize workload with strong attention to details.

• Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).

• Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.

• Oral Expression - The ability to communicate information and ideas in speaking so others will understand.

• Written Expression - The ability to communicate information and ideas in writing so others will understand.

• Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

• Speech Clarity - The ability to speak clearly so others can understand you.

• Aptitude for Technology - The ability to apply and improve extensive or in-dept specialized knowledge, skills, and judgement by assessing, and translating information technology into responsive and effective procurement solutions.

Licensing or Certifications:

• None required.

Travel Requirements:

• No travel is required.

ADA Requirements:

Positions in this function typically require typing, sitting, climbing, balancing, stooping, kneeling, crouching, crawling, reaching, standing, walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.

• Concentrated mental and/or visual attention. The work involves performing complex tasks to very close accuracy and quality specifications, or a high degree of hand and eye coordination for sustained periods.

• The job is typically performed under comfortable working conditions; any disagreeable elements are generally absent during normal performance of job.

• Compliance with company attendance standards.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

Incumbents may be subjected to moving mechanical parts, electrical currents, vibrations, fumes, odors, dusts, gases, poor ventilation, chemicals, oils, extreme temperatures, inadequate lighting, workspace restrictions, intense noises, and travel.

We Offer: 
We provide a variety of medical insurance plans, with dental and vision coverage, Employee 401(k), tuition reimbursement, and much more.  

At CECO, we are committed to a culture where every employee is valued and respected for their unique experiences and perspectives. We believe a diverse and inclusive work environment contributes to the rich exchange of ideas and diversity of thoughts, that inspires innovation and brings the best solutions to our customers.  
 
ABOUT US 
CECO’s Commitment to Our People 

At CECO, our people are at the center of everything we do. Whether you’re a professional looking for a career change, an undergraduate student exploring opportunities, or a recent graduate with an advanced degree, you’ll find your chance to make a difference with CECO. 
 
ABOUT CECO 
CECO Environmental is a leading environmentally focused, diversified industrial company whose solutions protect people, the environment, and industrial equipment across the globe, serving a broad landscape of industrial air, industrial water and energy transition markets. 

We serve these markets and our global customers through our key business segments: Engineered Systems and Industrial Process Solutions. Learn more about CECO by visiting About Us. 
 
Equal Opportunity Employer 
CECO is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. 
 
Accessibility Assistance or Accommodation 
If you have a disability and are having difficulty accessing or using this website to apply for a position, please contact: hr@OneCeco.com.