Account Payable Specialist - Collaborative Solutions for Communities

The Account Payable Specialist, under the general supervision of the Finance Director, is responsible for supporting the company in optimizing its financial transactions and systems. Strengthen and grow relationships with vendors and suppliers through timely payments, assist in streamlining and improving the accounts payable process, exerciseintegrity and confidentiality in financial reporting and comply with national and local financial regulations.

PRINCIPLE ACCOUNTABILITIES:

• Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records

• Provide other clerical support necessary to pay the obligations of the organization

• Maintain meticulous records of outstanding payables

• Ensure the accuracy of an organization’s financial documents for payment, auditing and tax purposes

• Protect businesses against unintentional overpayment

• Practice effective monitoring to ensure payments are made to vendors in a timely manner

• Clarify any questionable invoice items, prices or receiving signatures

• Assemble and review invoices to be completed for payment

• Maintain copies of vouchers, invoices or correspondence necessary for files

• Type periodic reports and other records

• Obtain proper information and/or data regarding invoice payments

• Check vendor files for any previous payments and assign voucher numbers

• Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures

• Reconcile bank statements

• Input daily bookkeeping and record keeping

• Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors

Education/Skill

• Associate’s degree or equivalent

• Strong mathematical skills

• Experience in accounts payable (or accounts receivable)

• Experience with accounting software and online platforms