Account Payable Specialist - R.L. Cole Enterprise, Inc.

Now Hiring! Accounts Payable Specialist 

Schedule: Full time – On Site

Salary range: $25-$28/hour

Job Summary:

The Accounts Payable Specialist is responsible for the entire accounts payable process.

What You’ll Do:

The responsibilities will be accomplished by performing the following duties.

Accounts payable

• Manages pending approved accounts payable.
• Maintains well organized accounts payable files to support items paid and to aid in the timely retrieval of information when research is requested.

Financial Management

• Manages and reconciliates multiple credit card accounts.

Invoice Management

• Receives and distributes incoming accounts payable invoices and related documents for approval.
• Prepares and processes invoices in Foundation, accurately and timely.
• Identifies and resolves any discrepancies between purchase orders and invoices.

Tax Form Preparation

• Coordinates the collection and maintenance of the W-9 Tax Form from New Vendors
• Coordinates the annual 1099 tax form preparation, mailings, and corrections.

Vendor Management

• Reviews and verifies Vendor Statements as needed.
• Establishes new vendors in accordance with company policies.
• Manages deposits made on required purchase orders.
• Maintains 1099 vendor files for accuracy and up to date W9’s for tax reporting.
• Prepares and processes weekly vendor payments.
• Takes vendor and internal customer inquiries, responding in a professional manner.

Other Responsibilities and Expectations

• Supplies order placement and management.
• Assists with special projects and other tasks assigned by the President as necessary.
• Functions as the primary back-up to Accounts Receivable Specialist during absences {will need training on what the AR specialist does}.
• Other related duties as assigned.

What You’ll Need:

• High school diploma required; Business or Accounting degree preferred.
• 2-3 years of experience in an accounting related field.
• Certified Accounts Payable Professional (CAPP) certification preferred.

Required Skills & Abilities:

• Must be reliable and extremely trustworthy.
• Must be proficient in Microsoft Office Suite or related programs.
• Must be able to learn other accounting software systems.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidential and meticulous records.