Academic Services Coordinator (ETS)| Temporary - Emory University

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Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description:

JOB DESCRIPTION: 

• Assists in coordinating one or more student academic functions for a school or program such as admissions, financial aid, registration or student placement.
• Assists and advises students.
• Maintains budget records and assists in budget administration.
• Assists in preparing communication materials about a school or program.
• Actively participates in committees pertaining to academic services.
• Maintains and updates students' records in organized filing system and compiles reports from this.
• May develop resources for students to address particular needs.
• May supervise clerical personnel.
• Performs related responsibilities as required.

 

 

Specific job responsibilities include the following but are not limited to:

• Administrative
• Assist with dean’s daily calendar.
• Arrange meetings with individuals or group of individuals within and outside of Emory.
• Greet and assist students and visitors.
• Answer phones.
• Order supplies and process invoices.
• Maintain working order of office equipment by replacing toner and arranging for maintenance.

 
MSPEs

• Support faculty MSPE (Medical Student Performance Evaluation) writer by ensuring students have scheduled their meeting with the faculty member. Keep faculty member on track. Revise and update MSPEs and ensure all are complete in time for student to review their final copy by the end of September.
• Facilitate medical students’ final review of their MSPE in August and September and make any necessary revisions.

Electronic Residency Program Application Services – MD Students

• Set up student access to the application system.
• Upload all student transcripts and final MSPEs.

  
Fellowship Program Applications – MD Alumni

• Upload MSPEs for fellowship applications to the AAMC MIDUS system.
• Direct alumni how to request their Emory transcripts.

 
Clinical Site Onboarding

•  Assist with tracking, reminding, and ensuring all students have completed their clinical onboarding across all 4 years of medical school, ensuring the very strict timeline set by our clinical partners and corresponding deadlines are met.
   

Electives

• Monitor, track, and contact faculty who have outstanding elective assessment forms for M4 electives throughout the academic year (not just before graduation).
• Gather completed paperwork for student “special” elective and research elective proposals for Dean’s signature and notify student of acceptance or denial. 

 
Visiting Students

• Assist with processing applications and clinical onboarding.
• Last day check-out for visiting students (we may make changes to this so EUH and CHOA students can check out on main campus).
• See clinical onboarding for anything relative to visiting students.

 

MINIMUM QUALIFICATIONS:

 

• A bachelor's degree in the school's or program's area of specialty or a related field and one year of experience in student admissions, registration, financial aid or related field or an equivalent combination of education, training and experience. Previous experience with various personal computer software applications.

 

 

NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee.

Emory Supports a Diverse and Inclusive Culture:Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.