ACADEMIC PERSONNEL SPECIALIST at Arizona State University

Academic Personnel Specialist

Arizona State University

Campus: Tempe

100199BR

Campus: Tempe

Job Description

Under general supervision of the Associate Dean of Faculty and the Director of Academic Personnel in The College of Liberal Arts and Sciences, interprets university and Board of Regents policy and advises college and unit representatives on academic personnel processes to ensure consistency across The College and the university.

Salary Range

$62,000 - $74,000 per year; DOE

Close Date

16-April-2024

Essential Duties

• Interprets university and Board of Regents policy pertaining to faculty and academic professionals.
• Advises college and unit representatives on academic personnel processes including promotion and tenure, faculty and academic professionals recruitment and hiring, probationary review, sabbatical leaves, faculty annual evaluations, retirement, resignation and emeritus status and more.
• Assists with reports and communication to faculty and college academic support staff.
• Reviews faculty appointment data for consistency and accuracy; coordinates with the financial team; and trains unit academic personnel representatives.
• Assists the Associate Dean of Faculty and College staff with confidential and highly sensitive projects.
• Independently composes correspondence on a variety of subjects requiring judgment, originality, and knowledge of issues involved.
• Assists with planning and executing events including new faculty workshops, Chair/Director onboarding workshops, and workshops for faculty and staff on academic personnel processes.
• Investigates, evaluates and resolves typical administrative/operational problems.
• Participates in meetings and conferences pertinent to area of responsibility.
• Other duties as assigned.

Minimum Qualifications

Bachelor's degree and four (4) years administrative support experience; OR,Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Experience with faculty personnel actions administration, including, but not limited to, promotion and tenure, expedited tenure review, probationary reviews, promotion process for fixed-term faculty and academic professionals, annual faculty evaluations, and sabbatical leaves. (1 year)
• Experience with faculty recruitment processes.
• Demonstrated knowledge of principles, practices, and procedures of human resources administration, focused on academic personnel
• Demonstrated knowledge of University policies and procedures.
• Experience using Interfolio/APARS products -- Faculty Search, ASU Vita, and Review, Promotion & Tenure (RPT).
• Experience using Microsoft Office applications (i.e., Excel, PowerPoint, Word, Outlook) and Adobe Acrobat to create and/or edit PDF documents.
• Experience working effectively in team environments subject to tight deadlines and quickly changing priorities.
• Experience handling confidential and sensitive information.
• Evidence of effective communication skills.
• Demonstrated knowledge of exemplary customer service principles through actively listening, acknowledging and responding to every inquiry.
• Evidence of effective problem-solving and decision-making skills in a complex organization.

Working Environment

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, standing, keyboarding, and manipulating a computer mouse.
• Regular activities require the ability to quickly change priorities which may include and/or are subject to the resolution of conflicts.
• Ability to clearly communicate to perform essential functions.
• This position is located on ASU's Tempe Campus and provides opportunities for remote work (up to 2 days a week) after the initial onboarding period.

Department Statement

The College of Liberal Arts and Sciences (The College) is the largest college at ASU and is organized in a divisional structure comprised of Humanities, Natural Sciences, and Social Sciences. The atmosphere is collegial, priorities are fluid, and demands for assistance come from many directions. This position provides an opportunity to exercise initiative, work with very diverse populations, and enhance leadership skills.

The College offers the greatest choice and diversity of studies of any school at Arizona State University, the largest public university in the United States. In addition to top academic programs, award-winning faculty, and state-of-the-art lab and research facilities, The College offers unique opportunities to explore a vast spectrum of academic disciplines - from science and math to languages and philosophy - that few other colleges and universities can provide. The College has 90+ undergraduate majors and 140+ graduate degrees housed in 23 interdisciplinary schools and departments. The College is redefining liberal arts and sciences education for the 21st century.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit  https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at  https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf . You may request a hard copy of the report by contacting the ASU PD at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Instructions to Apply

Application deadline is 3:00PM Arizona time on the date indicated.

Please include all employment information in month/year format (e.g., 6/88 to 8/94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE: What is the meaning of “equivalent combination” in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience. For example, a four year Bachelor’s degree is equal to four years of experience.

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