Academic Department Administrator - The George Washington University

I. JOB OVERVIEW

Job Description Summary:

The Corcoran School of the Arts and Design bridges the George Washington University’s (GW) academically robust programs in the arts with Corcoran’s creative and inspired scholarship. Part of GW’s Columbian College of Arts and Sciences, the school functions as an incubator for artists and practitioners in arts-related fields, and serves to enrich students who are taking classes in other areas of the university. As such, it provides a platform for engagement that bridges creative expression and practical application with the breadth and depth of the larger liberal arts education.

The Academic Department Administrator is an essential contributor to the support of both the Interior Architecture and Design Programs, as well as the operational functions of the Corcoran School. This position reports directly to the Program Heads of each respective program and works in close collaboration with the Director of Operations. The role involves teamwork with faculty and staff to ensure the smooth and effective operation of the programs within the Corcoran School.

Responsibilities Include:

• Coordinates all logistical aspects within the Corcoran, including space, food and beverages, print and digital program materials (including graduate manual), graduate student recruitment, speaker travel, and events among other tasks.
• Support the operational functions of the school facilities, including submitting building repair requests and following up with facilities and the Corcoran team.
• Answers routine requests for information from current students, prospective students, and the public and directs them to appropriate sources, offices, or advisors.
• Develops and monitors budgets and prepares and processes all financial-related matters, including purchase orders, supplemental compensation, invoices, honorarium, stipends, volunteer appreciation recognition, and expense reimbursements.
• Manages and orders supplies for the department. Maintains department P-card. Ensures budget compliance with institutional policies and procedures.
• Supports the administrative operations of the programs, including developing and maintaining databases (such as lists of alumni and email distribution lists); managing programmatic and school space requests; scheduling, supporting/attending, producing agendas and minutes; preparing correspondence designed to effect action or publicize programmatic activities and to disseminate information about relevant events and opportunities to the department community (jobs, internships and other opportunities for students); editing and submission of the schedule of classes for both the regular and summer semesters, editing bulletin copy, helping with new course proposals and program changes; and compiling/distributing various assessments.
• Assist the Program Head with key academic tasks, namely preparing the academic schedule and collecting and storing syllabi.
• Hires/supervises work-study students.
• Regularly updates programmatic web platforms and helps compile department newsletter material.
• Tracks donations and manages departmental correspondence with donors.
• Processes classroom and academic technology requests.
• Liaison between departments and offices within CCAS and GW.
• Collaborate with the Senior Accountant on the payment process for Corcoran. Monitor, document, and coordinate program payments.

This position performs other duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a high school diploma/GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

Preferred Qualifications:

• Excellent customer service skills are desired
• Superior organizational skills and attention to detail
• Understanding and experience with scheduling preferred
• Proficiency in the Microsoft Office suite, including Excel and Word is desired
• Knowledge of, or ability to learn, the Adobe Creative Suite, Google Workplace applications such as Google Docs and Google Sheets, and various social media platforms.

Hiring Range

$21.27 - $27.63

GW Staff Approach to Pay

Healthcare Benefits

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit

II. JOB DETAILS

Campus Location:

Mount Vernon, DC

College/School/Department:

Columbian College of Arts & Sciences (CCAS)

Family

Administration

Sub-Family

Academic Department Administration

Stream

Service and Support

Level

Level 3

Full-Time/Part-Time:

Full-Time

Hours Per Week:

40

Work Schedule:

Monday-Friday, 11:00 am through 7:00 pm (hours may vary depending on students or faculty needs)

Will this job require the employee to work on site?

Yes

Employee Onsite Status

On-campus (in person)

Telework:

No

Required Background Check:

Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Internal Applicants Only?

No

Posting Number:

S013488

Job Open Date:

12/19/2024

Job Close Date:

If temporary, grant funded or limited term appointment, position funded until:

Background Screening

Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement:

The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.