Academic Administrative Assistant - JR27973-3800 - The University of Chicago
Chicago, IL
About the Job
This job was posted by https://illinoisjoblink.illinois.gov : For more
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12446030 Department
PSD Geophysical Sciences: Administration and Staff
About the Department
The University of Chicago Center for the Origins of Life supports
multidisciplinary research focused on understanding how life developed
on Earth and the potential for life elsewhere.
The diversity of life on Earth is profound, but evidence implies it may
have arisen from non-living matter only once in our deep history. What
conditions and circumstances led it to begin on Earth? From what
properties and pathways of chemistry can life arise naturally? And do
other planets have these same chemicals and conditions, serving host to
life throughout the universe?
Life's origins can now be explored by modern science, with
interdisciplinary studies that connect the formation of planets, the
evolution of early Earth, the complex chemistry and delivery of the
fundamental organic molecules that serve as the building blocks of early
life, and how they can establish complex, self-replicating systems of
cells and genetic material. This new initiative housed within the
Physical Sciences Division aims to bring together scientists from a
broad range of disciplines through support for events, speakers and
research that brings new innovative approaches to explore these
questions.
Job Summary
The job performs routine assignments related to academic, research,
clinical or administrative programs.
Responsibilities
- Provides comprehensive support for all of the administrative
functions of the Chicago Center for the Origins of Life
includingpurchasing, travel, scheduling, event planning and
communications.
- Coordinates Center activities including seminars, event planning and
staf?ng, Center communication, and assisting with special projects.
- Organizes events, such as seminars and faculty visits, including
arranging travel, communicating with the visitors, serving as the
?rst point of contact, and preparing communication materials for the
event.
- Maintains Center website, updating it with news and events when
needed.
- Processes Center payments and reimbursements.
- Prepares special reports and summaries, assists in managing daily
operation of the Center, and may assist in developing administrative
goals and policies.
- Represents the Center and the University in internal and external
verbal, written, and in-person correspondence. Develops and
implements communication strategies with an international audience
of researchers and collaborators.
- Serves as the 'front line' for requests for information from all
members of the Center.
- Assists the Director in managing spending and oversees purchasing
and reimbursements, working closely with the assigned Financial
Administrator to monitor Center budget.
- Responsible for purchasing necessary goods and services, following
University policies and procedures, and working closely with the
?nancial administrator to ensure appropriate account allocation.
- Uses general understanding and experience to administer the delivery
of services to program participants and/or beneficiaries.
- Interacts with faculty, researchers and staff for committee work or
information.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related
field.
---
Work Experience:
Minimum requirements include knowledge and skills developed through
---
Certifications:
---
Preferred Qualifications
Experience:
- Progressively responsible administrative experience.
- Experience working in a university or similar organization.
- Event planning experience.
- Proficiency with expense reimbursement systems.
Technical Knowledge or Skills:
- Excellent verbal and written communication skills.
- Ability to multi-task and track multiple simultaneous projects.
- Ability to work productively despite competing priorities, complex
problems, and tight deadlines.
- Ability to take initiative and organize and complete projects with
minimal supervision.
- Ability to use appropriate resources to resolve an issue.
- Knowledge of visa-related processes/communications/liaisons for
international recruits.
Application Documents
- Resume (required)
- Cover Letter (required)
- References (preferred)
When applying, the document(s) MUSTbe uploaded via the My
Experience page, in the section titled Application Documents of
the application.
Job Family
Administration & Management
Role Impact
Individual Contributor
FLSA Status
Exempt
r
information, please see:
https://illinoisjoblink.illinois.gov/jobs/12446030 Department
PSD Geophysical Sciences: Administration and Staff
About the Department
The University of Chicago Center for the Origins of Life supports
multidisciplinary research focused on understanding how life developed
on Earth and the potential for life elsewhere.
The diversity of life on Earth is profound, but evidence implies it may
have arisen from non-living matter only once in our deep history. What
conditions and circumstances led it to begin on Earth? From what
properties and pathways of chemistry can life arise naturally? And do
other planets have these same chemicals and conditions, serving host to
life throughout the universe?
Life's origins can now be explored by modern science, with
interdisciplinary studies that connect the formation of planets, the
evolution of early Earth, the complex chemistry and delivery of the
fundamental organic molecules that serve as the building blocks of early
life, and how they can establish complex, self-replicating systems of
cells and genetic material. This new initiative housed within the
Physical Sciences Division aims to bring together scientists from a
broad range of disciplines through support for events, speakers and
research that brings new innovative approaches to explore these
questions.
Job Summary
The job performs routine assignments related to academic, research,
clinical or administrative programs.
Responsibilities
- Provides comprehensive support for all of the administrative
functions of the Chicago Center for the Origins of Life
includingpurchasing, travel, scheduling, event planning and
communications.
- Coordinates Center activities including seminars, event planning and
staf?ng, Center communication, and assisting with special projects.
- Organizes events, such as seminars and faculty visits, including
arranging travel, communicating with the visitors, serving as the
?rst point of contact, and preparing communication materials for the
event.
- Maintains Center website, updating it with news and events when
needed.
- Processes Center payments and reimbursements.
- Prepares special reports and summaries, assists in managing daily
operation of the Center, and may assist in developing administrative
goals and policies.
- Represents the Center and the University in internal and external
verbal, written, and in-person correspondence. Develops and
implements communication strategies with an international audience
of researchers and collaborators.
- Serves as the 'front line' for requests for information from all
members of the Center.
- Assists the Director in managing spending and oversees purchasing
and reimbursements, working closely with the assigned Financial
Administrator to monitor Center budget.
- Responsible for purchasing necessary goods and services, following
University policies and procedures, and working closely with the
?nancial administrator to ensure appropriate account allocation.
- Uses general understanding and experience to administer the delivery
of services to program participants and/or beneficiaries.
- Interacts with faculty, researchers and staff for committee work or
information.
- Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related
field.
---
Work Experience:
Minimum requirements include knowledge and skills developed through
---
Certifications:
---
Preferred Qualifications
Experience:
- Progressively responsible administrative experience.
- Experience working in a university or similar organization.
- Event planning experience.
- Proficiency with expense reimbursement systems.
Technical Knowledge or Skills:
- Excellent verbal and written communication skills.
- Ability to multi-task and track multiple simultaneous projects.
- Ability to work productively despite competing priorities, complex
problems, and tight deadlines.
- Ability to take initiative and organize and complete projects with
minimal supervision.
- Ability to use appropriate resources to resolve an issue.
- Knowledge of visa-related processes/communications/liaisons for
international recruits.
Application Documents
- Resume (required)
- Cover Letter (required)
- References (preferred)
When applying, the document(s) MUSTbe uploaded via the My
Experience page, in the section titled Application Documents of
the application.
Job Family
Administration & Management
Role Impact
Individual Contributor
FLSA Status
Exempt
r
Source : The University of Chicago