A/P Specialist - Michael Foods Inc.

Michael Foods, Inc. is a leader in the food processing and distribution industry with business in egg products, refrigerated grocery and potato products. We offer exciting job possibilities throughout our organization where you can enhance your career, sharpen your talents and make an impact. Join our company and be part of an innovative team that’s First in Food.

Wakefield is one of the largest production facilities within Michael Foods.  We serve as a flex plant and are able to produce everything from a whole pasteurized egg to liquid, dried, hardboiled and curds. 

SUMMARY: 

The A/P Specialist is responsible to ensure invoices are paid correctly and on-time. S/he will verify accuracy of invoices, communicate with internal and external customers, and perform administrative or clerical duties.

This position always has the responsibility to comply with Safety work rules as well as an obligation to reinforce Safety as a Core Value. Ensures that all policies, procedures, and activities, related to Food Safety & Quality, are uniformly followed to reduce product and process variability.

ACITIVITIES: 

• Process invoices and credit memos through data entry via enterprise resource management system.
• Verify accuracy of invoices and credit memos by reviewing quantities, prices, general ledger, appropriate approvals, and sales tax coding when appropriate.
• Research and resolve invoicing discrepancies in automated invoicing system. Communicate with vendors to resolve discrepancies promptly.
• Code credit card transactions
• Provide backup for other staff members.
• Perform administrative or clerical duties including filing, copying, etc., as well as willing to make improvements in your area of responsibility.
• Assume personal responsibility to ensure a safe and healthy workplace for everyone. Adhere to all safety policies and procedures. Incorporate safety and health in all jobs and tasks.
• Adhere to Quality work practices, follow GMP’s, maintain sanitary conditions and ensure accuracy is maintained.
• Ensure regulatory compliance within GAAP and maintain a fiduciary responsibility.
• Perform other Administrative Accounting duties of a similar nature or level.

QUALIFICATIONS:

EDUCATION:

High school diploma

EXPERIENCE:

Office experience is a plus. Demonstrate ability to make process improvements, personal development, and organized in filing and spreadsheets.  

LANGUAGE SKILLS:

Ability to read and interpret documents such as invoices and statements.

MATHEMATICAL SKILLS:

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. 

REASONING ABILITY:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret instructions furnished in written or oral form.

OTHER SKILLS AND ABILITIES:

Specific skills and abilities required that are not included in other sections:

• Demonstrated aptitude for effective and efficient use of IS technologies. Proficient in Microsoft Word, Excel, etc.
• Problem-solving skills.
• Excellent communication skills
• Organized, detail-oriented and able to work efficiently with minimal supervision.
• Understand processes with goal of making improvements.
• Accounting experience a plus