A/P Clerk - Honey Baked Ham Company LLC

To authenticate, verify approvals, and process vendor invoices maintaining a timely monthly close. Perform various accounting functions including manage internal and external customer data request, maintaining files, and vendor contact.

ESSENTIAL FUNCTIONS:
⦁ Ensures authenticity of invoices, external and internal coding is compliant with budgeting and approval authority is accurate.
⦁ Reconciles any prior balances on vendor invoices.
⦁ Processes invoices relating to inventory, repairs, utilities, sales taxes, corporate request, and customer refunds.
⦁ Performs processes required for weekly check run to include retained files.
⦁ Processes via Access/Great Plains inventory invoice uploads.
⦁ Processes non-upload inventory invoices from bread vendors.
⦁ Ensures adherence to internal controls relating to accounting disbursements.
⦁ Executes functions that assist in maintaining a timely close.
⦁ Provides customer support to internal and external customers regarding payment activity, invoice status, and general ledger coding.
⦁ Performs COH audits for 180 retail locations and communicates audit results to leadership.
⦁ Review Purchasing Card transactions.
⦁ Identifies invoices where sales tax should be accrued and prepares data for the accrual to be made on a monthly basis.

OTHER FUNCTIONS:
⦁ Performs other duties as required by business and departmental requirements.

KEY RESULT AREAS:
⦁ Vendor accounts reflect current, properly approved, and applied charges only.
⦁ Processing time of invoices into Great Plains is within 48 hours of receipt.
⦁ Maintains a professional relationship with internal and external customers.

REQUIRED EXPERIENCE:
⦁ 5 years related disbursement experience, account reconciliations, and other administrative accounting functions.

EDUCATIONAL REQUIREMENTS:
⦁ High school diploma required and a 2 year Associates degree in Accounting or Business Administration preferred.

REQUIRED LICENSES, CERTIFICATES, OR KNOWLEDGE:
⦁ 10 key by touch.
⦁ Basic computer skills to include the ability to use Excel, Word, and Access at a proficient level.
⦁ Excellent customer service skills.
⦁ Able to perform as a team player.
⦁ Able to meet strict deadlines.
⦁ Good organizational skills.
⦁ Able to handle multiple tasks and large volumes.

WORKING CONDITIONS:
⦁ Needs manual dexterity for computer keyboard use.
⦁ Occasional overtime work required throughout the year. Overtime work might be required at holiday periods.
SAFETY HAZARDS OF THE JOB:
⦁ Minimal hazards. General office working conditions.

BUDGETARY RESPONSIBILITY:
This position has no direct budget accountability. However, through performance of its essential job duties, the Accounts Payable Assistant can impact company costs and profitability.

REPORTS TO THIS POSITION:
The Accounts Payable Processor position has no full-time positions reporting to it.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled