Temporary Program Coordinator - Western Washington University

Temporary Program Coordinator Apply now (https://secure.dc4.pageuppeople.com/apply/793/gateway/default.aspx?c=apply&lJobID=502020&lJobSourceTypeID=796&sLanguage=en-us) Work type: Temporary Part Time Location: Bellingham, WA Categories: Fairhaven College Position TitleProgram Coordinator About the University Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western has additional sites in Anacortes, Bremerton, Everett, Port Angeles, and Poulsbo. Western is recognized nationally for its successes, such as being named one of the top public master's-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report. Western Washington University is committed to achieving excellence through advancing inclusive success, increasing our Washington impact, and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship, research, and creative activity. Western's greatest strength is the outstanding students, faculty, staff, and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can thrive. In pursuit of this excellence, individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff, faculty, administration, student, and external constituents. Further, individual employees are expected to have the ability to operationalize sustainability concepts (economic, societal, environmental) into all aspects of performing their job duties. About the DepartmentFairhaven College supportsWestern's mission (https://president.wwu.edu/mission-strategic-plan) , which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity. Fairhaven College of Interdisciplinary Studies offers a unique educational experience focused on cultivating student responsibility and learning inquiry, creativity, and scholarship. With an emphasis on social justice, environmental responsibility, and cultural diversity. We challenge ourselves through experiential learning to examine our choices, roles, and purposes in the world. Fairhaven College houses interdisciplinary degrees including programs in Fairhaven's interdisciplinary degree, the upside-down degree Audio Technology Music and Society, American Cultural Studies, The Outback Farm, and Center for Law Diversity and Justice. The College supports Western's mission, which states that our students, staff, and faculty are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity. About the Position The Fairhaven Program Coordinator supports day-to-day operations for Fairhaven College and acts as the college events coordinator. This position is often the major point of contact for our passionate and diverse student and faculty group. We are seeking an independent, efficient, and motivated worker to join a dynamic and supportive staff team. This position works with data entry, purchasing, oversight of student workers and event planning. This position reports to the Operations Manager with the primary purpose to coordinate and facilitate the administration and continuous operation of the College. This part-time temporary position is needed from January, 6th 2025 to June, 16th 2025 Job Duties Fairhaven Office Manager: Acts as? main office reception and makes independent decisions to trouble-shoot episodic and on-going problems of main office functioning; making sure the office is opened and closed at the appropriate times, covers front desk, distributes mail, provides advice and guidance to students entering office, makes student referrals to faculty advisors and staff, and inputs data. Student Employee Oversight: On-site supervisor and scheduler for front office student employees in collaboration with staff.? Budgetary Duties: College purchaser for programmatic supplies. Is the purchasing liaison for Fairhaven programs and faculty.?? Event Planning: Helps to plan and?coordinate World Issues Forum, Scholars Day, Advising days, and Graduation in conjunction with faculty and student employees. This includes purchases, speaker contracts, room reservations, catering, parking and communication with attendees. This duty sometimes requires evening or weekend work.?? Social Media Marketing and Outreach:?posts announcement to our student canvas page, creates promotional material for college events, and oversees a student employee who adds content to social media platforms Records Management: Collects and disseminates office hours and helps faculty upload Syllabi Takes Meeting minutes for all-college meetings and retreats Other duties as assigned.? Required Qualifications + Bachelor of Arts or Science AND at least two years of coordinating a specific program / project and high-quality customer service experience OR equivalent education/experience. + Demonstrated commitment to support a workplace culture in which diversity is honored, respected and celebrated. + Proven ability to be an effective time manager, comfortable in a work environment with frequent interruptions while being detailed oriented in high volume, fast-paced, public environment. + Demonstrated ability to work with a high degree of independence to initiate creative solutions and troubleshoot difficult situations. + Demonstrated ability to be an effective team member. + Excellent written, proofreading, editing and oral communication skills. + Experience using Microsoft Office Suite (Excel, Teams, Word, Outlook etc..) + Experience working with information systems (Banner, Access, etc..) and software programs. + Demonstrated ability to successfully manage events independently Preferred Qualifications + Knowledge of Fairhaven College of Interdisciplinary Studies + Experience working in an academic or educational setting. + Proficiency with Banner, SSC, Millennium FAST, Adobe or other higher education software. + Experience leading a small team and with project management. + Social Media Skills in Facebook, TikTok or Instagram. + Advanced spreadsheet/database skills or Website maintenance skills. Conditions of EmploymentAll employees must comply with our Immunization policies, includingProof of Rubeola Measles Immunity (https://policy.wwu.edu/POL-U1300.01-Requiring-Proof-Of-Rubeola-Measles-Immunity) within 60-days of hire. Please reach out toHR@wwu.eduif you need information regarding medical or religious exemption and applicable accommodations. Salary $20.38 - $27.15/hour depending on qualifications and experience Benefits InformationBenefits Overview for Classified Positions (https://hr.wwu.edu/files/2022-01/Benefits%20-%20Classified%20Staff%20%281%29.pdf) Bargaining Unit TemporaryThis position is covered by a Washington Federation of State Employees bargaining union. New employees are eligible for membership under the current collective bargaining agreement at 350 hours of employment. Application Instructions Application materials should address your experience related to the position responsibilities and the required and preferred qualifications. Closing Date NotesPosition is open until filled Western Washington University (WWU) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, WWU does not discriminate on the basis of race, color, creed, religion, national origin, sex (including pregnancy and parenting status), disability, age, veteran status, sexual orientation, gender identity or expression, marital status or genetic information in its programs or activities, including employment, admissions, and educational programs. See WWU's Policy on Ensuring Equal Opportunity and Prohibiting Discrimination and Retaliation (https://policy.wwu.edu/POL-U1600.02-Prohibiting-Discrimination-Based-on-A-Protected-Class-Interim) . Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 126 (MS 9021), 516 High Street, Bellingham, WA 98225; 360.650.3307 (voice) or 711 (Washington Relay); crtc@wwu.edu WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services (https://hr.wwu.edu/disability-accommodations) , 360.650.3751 or 711 (Washington Relay). Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of the Vice President for Enrollment and Student Services atvpsa.office@wwu.edu. The report can be found at:Annual Security and Fire Safety Report (https://vpess.wwu.edu/files/docs/ASRCleryreport.pdf) . All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes asexual misconduct background check (https://hr.wwu.edu/sexual-misconduct-background-checks) . Job no: 502020 Advertised: Nov 04 2024 09:00 Pacific Standard Time Applications close: