Temp | Administration | Executive Assistant | Level 2(USD) - ApTask

New York, NY

About the Job

About Client:
Client is a global financial services firm that provides a wide range of investment banking, securities, wealth management, and investment management services. It is a prominent global financial services firm with a rich history and a strong presence in the financial industry.
The Client is committed to corporate responsibility and sustainability. It aims to make a positive impact on society through various initiatives, such as promoting environmental sustainability, supporting diversity and inclusion, and engaging in philanthropic activities.

Rate Range: $35-$38.43/Hr

Job Description:

This role will primarily support the Chief Risk Officer of US Banks & Wealth Management and secondarily the US Banks & Wealth Management Head of Enterprise Risk.
The Executive Assistant will provide calendar management and meeting invites, expense management, travel arrangements, and other administrative functions, including general office workflow.
In addition to providing direct support to senior management, the candidate will provide administrative and team support to the overall department.

Primary Responsibilities:

Maintain executives' calendar, schedule all meetings and conference calls, field emails and phone calls requesting meetings, handle meeting conflicts and prioritize issues
Coordinate conference rooms (including any catering) and audio/videoconference arrangements
Make domestic and international travel arrangements, including logistics as needed
Prepare, submit, and monitor expense reports and vendor payments for team members
Manage other miscellaneous administrative activities including technology requests, onboarding new employees, preparing copies, managing supplies, coordinating equipment needs, reviewing/distributing incoming mail, and maintaining a fully functioning work area for the team#LI-JB3

Qualifications

Minimum of 5 years’ experience in an Executive Administrative Assistant role
High level of professionalism and business etiquette
Tact and good judgment in confidential situations and experience interacting with senior management
The ability to effectively communicate with a wide range of stakeholders, both written and verbally
Strong working knowledge of Microsoft Word and Outlook
Knowledge of general office procedures (e.g., correspondence, scheduling, expenses, calendar management)
Ability to learn and become proficient in MS-specific and third-party applications (e.g., expense, travel)
An interest in working in a fast-paced environment
Able to take independent initiative

Non-benefitted (other than those mandated under state or federal law).Please note that this position does not include paid time off benefits. ApTask offers subsidized insurance coverage to our employees.

About ApTask:
ApTask is a leading global provider of workforce solutions and talent acquisition services, dedicated to shaping the future of work. As an African American-owned and Veteran-certified company, ApTask offers a comprehensive suite of services, including staffing and recruitment solutions, managed services, IT consulting, and project management. With a focus on excellence, collaboration, and innovation, ApTask provides unparalleled opportunities for professional growth and development. As a member of the ApTask team, you will have the chance to connect businesses with top-tier professionals, optimize workforce performance, and drive success across diverse industries. Join us at ApTask and be part of our mission to empower organizations to thrive while fostering a diverse and inclusive work environment.

Applicants may be required to attend interviews in person or by video conference. In addition, candidates may be required to present their current state or government issued ID during each interview.

Candidate Data Collection Disclaimer:
At ApTask, we prioritize safeguarding your privacy. As part of our recruitment process, certain Personally Identifiable Information (PII) may be requested by our clients for verification and application purposes. Rest assured, we strictly adhere to confidentiality standards and comply with all relevant data protection laws. Please note that we only collect the necessary information as specified by each client and do not request sensitive details during the initial stages of recruitment.

If you have any concerns or queries about your personal information, please feel free to contact our compliance team at businessexcellence@aptask.com

Source : ApTask