Administrative Assistant, Receptionist - Gonzer Associates, L. J.
Morris County, NJ
About the Job
- Provides administrative support to ensure efficient operation of office.
- Answers phone calls, schedules meetings and supports visitors.
- Carries out administrative duties (CLERICAL) such as filing, typing, copying, binding, scanning etc.
- Assist Human Resources Team on special projects as needed
- Assist Customer Service Dept with calls, some administrative tasks
- Makes lunch arrangements for staff members as needed
- Exhibits polite and professional communication via phone, e-mail, and mail.
- Distribution of incoming electronic faxes
- Supports team by performing tasks related to organization and strong communication.
- Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.
- Provides information by answering questions and requests.
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
- Stock office breakrooms
- Stock copier paper in the copy rooms.
- Prepare/resetting conference rooms between meetings
- Update phone directory as needed
- Issue temporary badge to new hires (activate/deactivate)
- Maintains attendance and point log report
- Reconcile credit card
- Manages Active Directory
Proficiency in MS-Office (Word, Excel and PowerPoint). Basic knowledge of scheduling, purchasing, shipping, and customer service processes. Strong problem solving and interpersonal communication skills.
Source : Gonzer Associates, L. J.