Staff Recruiting Assistant [17108] at ATR Arena Technical Resources

Position Title: Staff Recruiting Assistant
Location: Washington, D.C.

Position Overview:

We have an opening for a Staff Recruiting Assistant in the Washington,
DC office.  The Staff Recruiting Assistant will assist the staff
recruiting team and provide general administrative tasks within the
Human Resources Department.  

Responsibilities:

- Preparing the bi-weekly staff recruiting emails. 

- Scanning/uploading recruiting documents into the Applicant Tracking
System.

- Maintaining the Application Tracking System including dispositioning
applicants, checking in applicants, processing duplicate applicants,
etc.

- Posting/removing new open positions (internally and externally) and
creating electronic recruiting files in iManage.

- Administering and managing the candidate diagnostic assessment
process.

- Maintaining and updating the Staff Recruiting Open/Filled and Job
Posting Smartsheets and staff recruiting spreadsheets.

- Submitting all new hire and non-employee worker conflicts for
processing and e-filing all completed forms along with the clearance
emails.

- Processing non-employee workers and entering all non-employee worker
information into the HRIS system. 

- Maintaining the temporary employee spreadsheet.

- Greeting and escorting applicants to conference rooms for
interviews, as needed.

- Processing staff employment verifications as well as invoices and
expenses for the Human Resources Department.

- Assisting with Staff Appreciation Week, Service Awards and other
events hosted by the HR department.

Education and Experience:

- Two-year college degree or equivalent experience. 

- Prior office experience in a law firm, corporate or professional
environment is a plus. 

- A minimum of one (1) year of administrative support experience,
ideally in a professional service, corporate, or law firm
environment.

- Proficiency in Windows operating systems and Microsoft Office Suite
with advanced proficiency in Word and Excel. Experience using
Smartsheet and Applicant Tracking Systems is a plus.

- Ability to demonstrate a high degree of trustworthiness in handling
confidential and sensitive information. 

- Excellent administrative and strong problem-solving skills.

- Ability to prioritize and manage time effectively.

- Possess reliability, dependability, and motivation.

- Excellent organization and communications skills, both oral and
written.

- Ability to work in a fast-paced environment while exhibiting a
strong attention to detail.

- Ability to handle a variety of tasks simultaneously.

- Exceptional client service, both internal and external.

- Flexibility to work additional hours, as necessary.

Arena Technical Resources, LLC, (ATR) is an Equal Opportunity Employer
(EOE) who will provide equal employment opportunity to employees and
applicants for employment without regard to race, ethnicity, religion,
color, sex, pregnancy, national origin, age, veteran status, ancestry,
sexual orientation, gender identity or expression, marital status,
family structure, genetic information, or mental or physical disability.