Short-Term Opportunity: Accounts Payable Contract at Ronin Group
San Francisco, CA 94158
About the Job
Responsibilities:
Process and code invoices into multiple systems
- Research, identify, and resolve complex invoice issues
- Manage high volume of invoices and ensure payment within a timely manner
- Audit vendor billing for goods, services, labor, and materials against construction and facilities
service contracts
- Monitor and resolve integration issues between systems
- Work with construction project managers and facilities managers to validate charges,
troubleshoot issues, and answer AP questions related to billing against contracts and POs
- Assist with managing AP-related documents
- Upload billing data files between systems and reconcile data to billing documents
- Monitor/manage shared email box where vendors and contractors submit invoices, pay
applications, and payment inquiries
o Upload received documents into appropriate workflow queues
o Triage supplier and contractor inquiries
- Coordinate between suppliers, project managers, and buyers/contracts administrators to
resolve billing discrepancies and match exceptions
- Provide excellent customer service to departmental users, vendors/contractors
- Ensuring work queues are managed within Service Level Agreements (SLA).
- Create and run departmental reports or operational monitoring and ad-hoc reports for analysis
- Provide guidance to campus users on procedures and UC policies related to Accounts Payable,
Procurement, and Expense Reimbursement
- Other Accounts payable related duties as assigned
Systems proficiency and personal attributes:
- Online Accounts Payable systems (e.g, PeopleSoft, Oracle Unifier, IBM-Maximo)
- Proficient in MS Excel; MS Access Database; Experience working with large data sets and
reports with accuracy
- Ability to effectively interact with a diverse professional staff
- Excellent written and verbal communication
- Strong attention to detail
- Good reading comprehension skills
- Ability to handle sensitive situations with tact
- Bright, quick learner
- College degree preferred
Process and code invoices into multiple systems
- Research, identify, and resolve complex invoice issues
- Manage high volume of invoices and ensure payment within a timely manner
- Audit vendor billing for goods, services, labor, and materials against construction and facilities
service contracts
- Monitor and resolve integration issues between systems
- Work with construction project managers and facilities managers to validate charges,
troubleshoot issues, and answer AP questions related to billing against contracts and POs
- Assist with managing AP-related documents
- Upload billing data files between systems and reconcile data to billing documents
- Monitor/manage shared email box where vendors and contractors submit invoices, pay
applications, and payment inquiries
o Upload received documents into appropriate workflow queues
o Triage supplier and contractor inquiries
- Coordinate between suppliers, project managers, and buyers/contracts administrators to
resolve billing discrepancies and match exceptions
- Provide excellent customer service to departmental users, vendors/contractors
- Ensuring work queues are managed within Service Level Agreements (SLA).
- Create and run departmental reports or operational monitoring and ad-hoc reports for analysis
- Provide guidance to campus users on procedures and UC policies related to Accounts Payable,
Procurement, and Expense Reimbursement
- Other Accounts payable related duties as assigned
Systems proficiency and personal attributes:
- Online Accounts Payable systems (e.g, PeopleSoft, Oracle Unifier, IBM-Maximo)
- Proficient in MS Excel; MS Access Database; Experience working with large data sets and
reports with accuracy
- Ability to effectively interact with a diverse professional staff
- Excellent written and verbal communication
- Strong attention to detail
- Good reading comprehension skills
- Ability to handle sensitive situations with tact
- Bright, quick learner
- College degree preferred
Salary
29 - 31 /hour