Senior Human Resources Project Manager - LifeLong Medical Care

The Senior HR Project Manager leads strategic HR initiatives that enhance operations, streamline processes, and improve the overall employee experience. This role partners with HR functions, organizational leaders, and external vendors to implement impactful solutions while ensuring alignment with the company’s goals. The ideal candidate brings proven project management expertise, strong communication skills, and deep familiarity with HRIS platforms, especially Paycom, to drive success in HR and payroll optimization.

This is a full time, exempt, benefit eligible position in Berkeley, CA.

LifeLong Medical Care is a multi-site, Federally Qualified Health Center (FQHC) with a rich history of providing innovative healthcare and social services to a wonderfully diverse patient community. Our patient-centered health home is a dynamic place to work, practice, and grow. We have over 15 primary care health centers and deliver integrated services including psychosocial, referrals, chronic disease management, dental, health education, home visits, and much, much more. LifeLong Medical Care is an equal opportunity employer. We strongly encourage applications from women, people of color, and bilingual and bicultural individuals and members of the lesbian, gay, bisexual, and transgender communities. Applicants shall not be discriminated against because of race, religion, sex, national origin, ethnicity, age, disability, political affiliation, sexual orientation, gender identity, color, marital status, medical condition, or any other protected classification.

Benefits

Compensation: $110,000 - 140,000/year. We offer excellent benefits including: medical, dental, vision (including dependent and domestic partner coverage), generous leave benefits including ten paid holidays, Flexible Spending Accounts, 403(b) retirement savings plan.

COVID-19 Vaccine Policy

In accordance with LifeLong Medical Care's commitment to provide and maintain a workplace that is free of known hazards, we have adopted a Mandatory COVID-19 Vaccine Policy to safeguard the health of our employees and their families; our patients and visitors; and the community at large from infectious diseases, that vaccinations may reduce. This policy will comply with all applicable laws and is based on guidance from the Centers for Disease Control and Order of the California State Public Health Officer. Unless a reasonable medical or religious accommodation is approved, all employees must receive COVID-19 vaccinations.

Strategic HR Project Management

• Lead large-scale HR initiatives such as system enhancements, compliance audits, and employee engagement projects.
• Develop and manage project timelines, risks, and deliverables to ensure goals are met on time and within scope.
• Partner cross-functionally to ensure alignment with organizational objectives.

Payroll and Benefits Optimization

• Collaborate with payroll and benefits teams to enhance processes and ensure compliance.
• Manage payroll system updates, audits, and Open Enrollment processes, leveraging tools like Paycom for efficiency.
• Create documentation for streamlined payroll and benefits workflows.

Stakeholder Collaboration

• Serve as the primary point of contact for HR project stakeholders.
• Maintain relationships with internal teams and external vendors to ensure seamless project execution.
• Provide clear and consistent updates to all stakeholders.

Process Improvement

• Identify opportunities to streamline HR and payroll workflows through automation and best practices.
• Optimize HRIS platforms to meet evolving business needs, with a focus on Paycom and Monday.com.
• Document and implement efficient operating procedures.

Change Management

• Develop strategies to support the adoption of new processes and systems.
• Design training materials, user guides, and communication plans to ensure smooth transitions.
• Deliver training sessions for HR and payroll teams on new tools and processes.

Data and Compliance Oversight

• Monitor project KPIs and evaluate success through detailed reporting and post-implementation reviews.
• Ensure all initiatives comply with federal, state, and local regulations.
• Conduct audits to maintain operational integrity and reduce risks.

• Bachelor’s degree in HR, Business Administration, or related field (Master’s preferred).
• 5-7 years of experience in HR project management or related roles, with a proven record of leading complex HR initiatives.
• Expertise in HRIS platforms, with extensive Paycom experience preferred.
• Proficiency in project management tools, including Monday.com and Gantt charts.
• Strong skills in process improvement, data analysis, and cross-functional collaboration.

Preferred Skills

• Project management certification (e.g., PMP, CAPM).
• Experience in nonprofit or healthcare sectors.
• In-depth knowledge of HR compliance and payroll operations.