Senior Executive Assistant - Confidential

Senior Executive Assistant to Leading Investment Firm

$100,000-$130,000 + Paid Overtime + Amazing Benefits

Beverly Hills- Onsite

Overview:

We are looking for a highly organized, proactive, and responsive Senior Executive Assistant to support the President and COO. Strong communication skills and the ability to manage high-priority requests in a dynamic environment are crucial.

Duties

• Deliver timely and effective administrative support to the President and COO, including managing their calendar, scheduling appointments, and arranging travel, ensuring all tasks are completed efficiently.
• Act as a gatekeeper by prioritizing incoming communications (emails, phone calls, etc.) and quickly addressing urgent requests while keeping the executive informed of any critical matters.
• Organize and facilitate executive meetings by preparing agendas, materials, and taking comprehensive minutes, with prompt follow-up on any action items.
• Handle confidential and sensitive information with the utmost discretion, maintaining a high standard of professionalism.
• Draft, prepare, and revise documents, presentations, and reports for the President and COO, often under tight deadlines.
• Assist in managing and tracking significant projects, ensuring timely completion of deadlines and follow-up actions.
• Serve as a liaison with internal and external stakeholders to promote smooth communication and expedite issue resolution.
• Oversee and reconcile both corporate and personal accounts, working closely with the finance and accounting teams.
• Create visually engaging and data-driven presentations in PowerPoint, utilizing graphic design skills to improve clarity and effectiveness.
• Manage personal tasks and special projects for the President and COO

Requirements

• A bachelors degree in business administration, communications, or a related field is preferred.
• At least 8 years of experience supporting C-suite executives, ideally within a family office, financial services, or high-demand setting.
• Strong proficiency in the Microsoft Office Suite (Teams, Word, Excel, PowerPoint, Outlook) and other relevant tools (e.g., Zoom, WhatsApp).

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We will consider employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.