Senior Administrative Assistant - AdventHealth
Tampa, FL
About the Job
All the benefits and perks you need for you and your family:
·Paid Days Off from Day One
·Student Loan Repayment Program
·Career Development
·Whole Person Wellbeing Resources
·Mental Health Resources and Support
Our promise to you:
Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding thattogetherwe are even better.
Schedule: Full time
Shift : Days
The community you’ll be caring for: AdventHealth Tampa
· AdventHealth Pepin Heart Institute, known across the country for its advances in cardiovascular disease prevention, diagnosis, treatment and research.
· Surgical Pioneers – the first in Tampa with the latest robotics in spine surgery
· Building a brand new, six story surgical and patient care tower which will ensure state of the art medical and surgical car for generations to come
· Awarded the Get With The Guidelines – Stroke GOLD Quality Achievement Award from the American Heart Association/American Stroke Association and have been recognized as a recipient of their Target: Stroke Honor Roll for our expertise in stroke care. We have also received certification by The Joint Commission in collaboration with the American Stroke Association as a Primary Stroke Center.
The role you’ll contribute:
Performs a variety of administrative assistant duties to support the designated department. Will provide clerical support to the department and leadership staff. Monitors and reports absenteeism/tardiness records. Maintains time and attendance records. Maintains and updates all administrative manuals for the manager. Records and distributes meeting minutes. Prepares and distributes meeting agendas/materials. Schedules, coordinates and maintains meetings/appointment calendar(s) as needed. Provides project management on a variety of projects, assistance with budget planning and tracking, statistical reporting, and other data tasks as required by the department.
The value you’ll bring to the team:
· Maintains all communications for the department including written correspondence and telephone contacts. Drafts documents as requested.
· Provides project management on a variety of projects, may include assistance with budget planning and tracing, statistical reporting, and other data tasks as required by the department.
· Coordinates and calendars for meetings and appointments to provide optimal utilization of the Department Manager’s time. Position works collaboratively with other administrative staff throughout the hospital system, the community, etc.
· Fields all departmental phone calls, provides appropriate trouble shooting and routes caller appropriately; screens all department mail, reduces paper flow and manages all follow-up correspondence.
· Assists with developing the annual operating budgets and supports the strategic planning process.
· Maintains the department invoice process including receiving, validating, filing and processing invoices for payment. Assists with trouble shooting on invoices and helps prepare monthly expense reports.
Qualifications
The expertise and experiences you’ll need to succeed:
· High School Graduate or Equivalent
· Five (5) years’ secretarial/administrative experience
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.
Category: Administrative
Organization: AdventHealth Tampa
Schedule: Full-time
Shift: 1 - Day
Req ID: 24044596
We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.
·Paid Days Off from Day One
·Student Loan Repayment Program
·Career Development
·Whole Person Wellbeing Resources
·Mental Health Resources and Support
Our promise to you:
Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding thattogetherwe are even better.
Schedule: Full time
Shift : Days
The community you’ll be caring for: AdventHealth Tampa
· AdventHealth Pepin Heart Institute, known across the country for its advances in cardiovascular disease prevention, diagnosis, treatment and research.
· Surgical Pioneers – the first in Tampa with the latest robotics in spine surgery
· Building a brand new, six story surgical and patient care tower which will ensure state of the art medical and surgical car for generations to come
· Awarded the Get With The Guidelines – Stroke GOLD Quality Achievement Award from the American Heart Association/American Stroke Association and have been recognized as a recipient of their Target: Stroke Honor Roll for our expertise in stroke care. We have also received certification by The Joint Commission in collaboration with the American Stroke Association as a Primary Stroke Center.
The role you’ll contribute:
Performs a variety of administrative assistant duties to support the designated department. Will provide clerical support to the department and leadership staff. Monitors and reports absenteeism/tardiness records. Maintains time and attendance records. Maintains and updates all administrative manuals for the manager. Records and distributes meeting minutes. Prepares and distributes meeting agendas/materials. Schedules, coordinates and maintains meetings/appointment calendar(s) as needed. Provides project management on a variety of projects, assistance with budget planning and tracking, statistical reporting, and other data tasks as required by the department.
The value you’ll bring to the team:
· Maintains all communications for the department including written correspondence and telephone contacts. Drafts documents as requested.
· Provides project management on a variety of projects, may include assistance with budget planning and tracing, statistical reporting, and other data tasks as required by the department.
· Coordinates and calendars for meetings and appointments to provide optimal utilization of the Department Manager’s time. Position works collaboratively with other administrative staff throughout the hospital system, the community, etc.
· Fields all departmental phone calls, provides appropriate trouble shooting and routes caller appropriately; screens all department mail, reduces paper flow and manages all follow-up correspondence.
· Assists with developing the annual operating budgets and supports the strategic planning process.
· Maintains the department invoice process including receiving, validating, filing and processing invoices for payment. Assists with trouble shooting on invoices and helps prepare monthly expense reports.
Qualifications
The expertise and experiences you’ll need to succeed:
· High School Graduate or Equivalent
· Five (5) years’ secretarial/administrative experience
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.
Category: Administrative
Organization: AdventHealth Tampa
Schedule: Full-time
Shift: 1 - Day
Req ID: 24044596
We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.
Source : AdventHealth