Second Personal/Administrative Assistant at Beacon Hill Staffing Group, LLC
New York, NY
About the Job
Top-tier $6 billion Greenwich based hedge fund seeks a Temp to Perm Second Assistant to support 2 Partner's current Personal/Executive Assistant. The TTP Second Assistant will assist with planning, organizing, and executing a wide range of executive, personal, and family-related tasks. This position will work out of the fund's Greenwich office but will also require some presence at properties in Connecticut & New York. Qualified candidates must have a car and drivers license and must be willing to travel to various properties in the CT and NYC area. Hours are 8:30am to 5pm with flexibility for overtime as needed.
Responsibilities:
- Ability to work independently and as part of a team to plan, organize, and execute all manner of personal and executive assistant functions
- Assist with coordinating domestic and international travel including car services, hotel arrangements, dinner reservations, activities, visas and flights
- Calendar management via Outlook/Excel/Google Sheets including internal/external meetings, conferences, travel, dinner reservations and personal appointments including for family/children
- Assist with a variety of household tasks and frequently run personal errands including gift purchases, returns, car maintenance, and household shopping as needed
- Create and update detailed excel spreadsheets for tracking of contacts lists, birthdays, holiday card mailing lists, household service providers, car maintenance, etc.
- Phone management and interaction with internal/external business associates and family
- Liaise with office and household staff to make sure all needs are met seamlessly
- Monitor and organize to-do lists, deadlines, etc. and regularly send updates and reminders to the Partner's current Personal/Executive Assistant, the partners and their families as needed
- Assist with business tasks and assisting with ad-hoc projects
- Maintain discretion and confidentiality in all matters while meeting deadlines & maintaining accuracy & detail
Requirements:
- Exceptional judgment, written and verbal skills
- Demonstrated success & significant experience with Google Suite and Microsoft Office Suite
- Valid Driver's license and clean driving record
- Ability to establish priorities, maintain a variety of projects and activities simultaneously and to complete work in a thorough, accurate and timely manner
- Ability to adapt to an ever-changing work environment by managing competing demands; ability to deal with frequent changes, delays or unexpected events
- Flexibility to travel around Connecticut/Manhattan as needed and work out of executive's personal residences or corporate office
- Confidence, assertiveness and strong interpersonal skills
Salary
- 100k base salary plus paid overtime and discretionary bonus
Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.
California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/
Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.
Company Profile:
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
Salary
100,000 - 100,000 /year