Sales Administrative Assistant - Ultimate Staffing Services

Job Responsibilities:

• Provide administrative support to the sales team, which includes data management and order entry for 15-20 sales representatives.
• Monitor incoming email accounts and download bid documents.
• Record new business opportunities in Salesforce and assign them to the relevant sales team.
• Assign company job numbers in Vista based on information from Salesforce.
• Process and create new lead records in Salesforce as requested by other departments.
• Prepare weekly summary reports of sales data from Salesforce.
• Schedule meetings and create agendas and minutes.
• Create, maintain, and update customer records.
• Handle incoming calls and direct them to the appropriate departments.
• Assist the sales team as needed.

Qualifications:

• 1-3 years of experience in customer service, sales support, or administrative roles.
• Experience in a technical environment, preferably in fire protection technology, is a plus.
• High School Diploma or equivalent.
• Excellent and professional communication skills for interacting with customers by phone.
• Strong logic, reasoning, and decision-making abilities.
• Exceptional customer service skills and ability to work effectively in a team.
• Quick learner, able to adapt to changing technologies and priorities.
• Keen attention to detail and ability to maintain focus.
• Capability to work under pressure in a team-oriented environment.

Additional Info:

• Pay range: $21 - $24 per hour
• Schedule: M-F, around 8am - 4:30 pm
• Location: 100% in office
• Type: Direct Hire

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.