Returning: Office Manager - SALA (Summer Arts for Learning Academy) - Arts for Learning Maryland

About the Summer Arts for Learning Academy:

Baltimore City Schools' Summer Arts for Learning Academy (SALA), operated by Arts for Learning Maryland, offers students an opportunity to imagine, create, and express who they are through the arts. This is an action-packed, full-day, five-week program (Monday - Thursday) that introduces students to a wide variety of art forms —from illustration and spoken word to percussion, drama, and dance— which gives students a chance to work alongside students from across the city and be taught by professional Artists. Students' work is celebrated through a student showcase on the final day of the program. Arts for Learning Maryland will host 6 Academy sites throughout the city, locations TBD.

Mission and Core Values:

The mission of Arts for Learning Maryland's Summer Arts for Learning Academy (SALA) is to provide students with an opportunity to spend summer learning from the best Teachers and Teaching Artists our state has to offer. Through a dynamic, creative, and supportive environment, students will explore math and literacy in a unique arts-integrated environment that allows them to develop socially and emotionally, expands their personal creative process, introduces them to different art forms taught by professional Artists, and allows them to experience math and literacy content from a different lens.

We...

believe unwaveringly that ALL students can achieve high standards in and through the arts.provide opportunities for students to develop powerfully articulate voices through art forms and honor their creative processes along the way. create safe, brave learning environments for students to grow, make mistakes, and contribute to the community.collaborate and reflect by learning from and with each other at every step of the process, cultivating positive relationships between all ages. encourage the development of critical thinking, problem solving, inquiry, imagination, and creativity, and provide multiple ways for students to demonstrate knowledge and mastery.learn about, honor, and leverage the cultural knowledge, experiences, and frames of reference of our students and community to make learning more relevant and effective. ensure that our students are known, loved, supported, celebrated, and valuedSALA OFFICE MANAGERJob Description:

The Summer Arts for Learning Academy (SALA) Office Manager is an essential member of the SALA staff and is responsible for ensuring the smooth operation of all administrative aspects of the site. The Office Manager is often the first person staff, parents, students, and/or visitors to the Academy will meet or see during the day, making a welcoming and friendly demeanor vital to the role.

Office Managers are required to ensure that the site office is staffed at all times, that site data is organized and entered into the appropriate databases in a timely manner, and that site supplies are inventoried and accessible to all staff throughout the program.

Office Managers Must Have:

An ability to meet hard deadlines.Experience with data entry, and expertise using Google Sheets and other data-management software.Excellent organizational skills maintaining both electronic and physical student and staff records for the site.Strong customer service skills.Knowledge of school operating procedures, best practices, and norms.Experience working with Salesforce or another CRM tool preferred.Experience working in a public school is preferred.An ability to create inclusive environments for staff, students, partners, and families.

Please note, staff working in SALA will need to be able to stand, walk, and be active throughout the entire duration of the program day. They will need to be able to keep up with and supervise students within and outside the classroom, for example, during Fitness and Fun time and field trips. Staff will also need to be able to lift up to 20lbs on occasion when setting up and breaking down classroom and/or preparing for performances and other events. Bending, kneeling, and climbing stairs are also frequently needed during SALA.

Job Responsibilities:

As a member of the Site Admin Team:

Check instructional resources (e.g., math manipulatives, books, dictionaries, etc) in the first two weeks--those that are not being used in a classroom should be taken to the office and repurposed.Ensure all Artists/Teachers submit written weekly instructional outlines for all classes.Ensure arts integration/co-teaching planning occurs and keep records of time spent.Support the Site Admin team in carrying out the site operations.Supports or participates in school-wide student activities and/or family and community events.Supports the structured team-building recess (Fitness & Fun) block twice per week.Submit verbal and written reports as required.Administer student program evaluations when needed.Create a positive culture and climate within the building by centering the program's mission and core values and addressing any issues within the parameters of site procedures and expectations.Build relationships with students, staff, and families and create a positive, supportive community within the classroom and site.Support the completion of all required paperwork as assigned by the Site Director/Instructional Coach, including student attendance records, student pre and post surveys or assessments, student observation rubrics, student progress reports, etc.Adhere to all health and safety policies as required by BCPSS, CDC, World Health Organization (WHO), and Arts for Learning Maryland.Assist with site logistics (transitions, cafeteria duties, tidiness of site, among others)All other duties as assigned.

Specifically as an Office Manager:

Be responsible for collecting, entering, and storing all paperwork generated by teaching pairs, including assessments, surveys, evaluation materials, field trip permission slips, etc., in a thorough and timely manner.Be responsible for the entry of students pre/post assessment data and survey data in Salesforce and Google Sheets within the timeframe required by the SALA HQ Team and the Office Manager Director.Maintain and update student records to ensure they thoroughly reflect the site population for data collection and safety reasons. Welcome all guests (parents, students, volunteers, City Schools or Arts for Learning Maryland staff, and other guests) and ensure that they receive the information that they need and/or direct them to the appropriate staff member or room.Maintain a master calendar for the site, including SALAbration dates, staff absences, and other special events.Oversee the process for sending late-arriving students to class and organize early dismissal for students.Receive all calls coming into the site office phone and address any tasks associated with the call.Ensure that the site office is kept neat and organized.Provide support to teaching staff making copies.Create daily classroom rosters for attendance purposes and ensure attendance is entered into the student management system as soon as possible each day.Assist students when they come into the site office. This may include, but is not limited to, providing supervision to students that have been removed from class, directing students to the Site Directors, Student Support Coordinators, or back to class.Contact students" families as needed throughout the program, among other things, to notify them of students' absences or tardiness.Maintain communication with the Office Manager Director to ensure timely updates on all aspects of the site.

Required Dates, Times, and Working Hours:

SALA Office Managers must be able to commit to attending the program and training days listed below. Currently, dates are tentative and are subject to change:

Asynchronous Training (Must be completed prior to May 30, 2025)

All new A4L Academies staff must complete the following asynchronous, virtual trainings:

Race Equity Training (8 hours)Creating Inclusive Spaces for LGBTQ+ Youth (2 hours) – NEWSpring Training (Required, Paid)

While SALA is a summer program, the following time commitment for training purposes is required in the Spring.

Building Culturally Responsive Classrooms & SitesIn-person: April 12 or May 3 (2 hours)Professional Development Week (Required, Paid)Dates: Monday, June 23 – Thursday, June 26, 2025Time: 9:00 AM – 4:00 PMLocation: In-person, TBDSALA Program Dates for Students (all Baltimore sites)When: Monday–Thursday, June 30 – July 31, 2025Program Hours: 8:30 AM (Breakfast) – 3:00 PMOffice Managers time commitment: 7 hours a day (8:30am - 3:30pm)

Weekly Meetings: (Required, paid)

One 30-minute staff meeting per week (days/times TBD by Site Directors).Compensation: The SALA Office Manager position is a temporary, non-exempt position and is not eligible for employee benefits. This position is eligible for time-off in the form of Sick & Safe leave.SALA Office Managers will be paid an hourly rate of $35.00. ALL positions will be paid at the hourly rate of $30.00 for all professional development sessions and training.

Time Off:

Grant and special-funded staff, hired for short-term assignments, internships, and as temporary project-based staff, are not eligible to accrue PTO, however Sick and Safe leave is available to these employees. Sick and Safe Leave is accrued at a rate of one hour for every thirty hours worked and begins accruing on day one of employment. Employees may use the leave in increments of 1 hour or greater. Employees will be paid at their current regular rate for each accrued Sick and Safe Leave hour used.

Employees who have questions about Sick and Safe Leave, including (i) their eligibility for Sick and Safe Leave; (ii) when Sick and Safe Leave may be used; and (iii) the amount of available Sick and Safe Leave should promptly contact the People Operations Department (pops@artsforlearningmd.org)

Arts for Learning Maryland (formerly Young Audiences of Maryland) is an Equal Opportunity Employer committed to cultivating a diverse workforce and equitable workplace. We encourage applications from individuals of all backgrounds, regardless of race, ethnicity, gender, sexual orientation, gender identity and expression, age, national origin, veteran status, and disability. All qualified applications will be given equal opportunity.

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