Recruitment Coordinator - The Larko Group

Join our team! The Larko Group, a proud women-owned leader in staffing and recruiting, brings over 30 years of industry excellence and success. We’re seeking a conscientious, and service-oriented Recruiting Coordinator to assist the Director of Recruiting and Principal Consultant.

The ideal candidate is detail-oriented, positive, and with exceptional communication skills. You must excel at multitasking, meeting deadlines, and working both independently and collaboratively in a hybrid environment. This is a fantastic opportunity to be at the center of our thriving business and contribute to our team-oriented culture and values.

Responsibilities

• Communicate with clients and candidates in a professional, polished, and expeditious manner – this includes via email, phone, and at times, face-to-face
• Maintain send-out sheet in SharePoint, which tracks the search progress and production stats for each consultant

Candidate support:

• Distribute registrations (candidate applications via LinkedIn and the website)
• Schedule interviews with an internal consultant as requested
• Input consultant feedback and notes post-internal interview in CRM including status changes, uploading relevant attachments, and inputting codes (i.e. industry, location, office preferences, positions, etc.)
• Proofread and reformat candidate resumes into the appropriate template and submit to consultants for approval
• Reach out to candidates to coordinate external interviews
• Send interview confirmations to candidates
• Debrief with candidates’ post-external interview as requested
• Proofread and send thank you notes appropriately
• Maintain the pending/status sheet for consultants
• Conduct reference checks and upload forms into CRM/send to the appropriate
• Track referral bonuses
• Assist with pre-screening candidates as requested

Client support:

• Sit in on client calls, particularly job order intakes; take notes and disseminate them to the team
• Create a job order in CRM and upload any pertinent notes, contact information, billing information, and attachments
• Add job order to Direct Hire Job Order spreadsheet
• Send daily job order priority emails on behalf of consultants to the team
• Create fee letters and send them via DocuSign; upload executed contracts to CRM and SharePoint

Office support:

• Answer mainline calls
• Perform initial IT troubleshooting, escalating as needed
• Order and pick up food for lunches
• Recreate all important office documents via SharePoint
• Additional duties as requested

Required Experience

• High attention to detail and accuracy in written and verbal communications
• Positive attitude and service mentality
• A strong team player
• Ability to multi-task, prioritize, and adhere to deadlines
• A self-starter who can work productively, independently, and collaboratively in a hybrid work environment
• 2+ years of experience in an administrative coordinator role
• Experience in a fast-paced, client-driven professional services environment
• Staffing experience is a plus
• Proficient in Microsoft Word and Outlook, basic Excel
• Experience with CRM platforms is a strong plus
• Bachelor’s degree preferred

The Larko Group is an equal-opportunity employer and does not discriminate based on race, religion, gender, orientation, and disability. We offer a competitive compensation package, performance bonuses, and benefits.