Records Specialist - OneTen Coalition
Irvine, CA
About the Job
Overview
Legal Compliance is the team ultimately responsible for securing Information Assets at a global level. Legal Compliance's mission is to equip leadership to make informed, risk-based decisions. The role of this position is to help support the Legal Information Governance function sitting under Legal Compliance through effective management of corporate records including intake, imaging and physical storage.
Salary Range: $46,400 to $54,500 annually + bonus eligibility. This is the expected salary range for this position. Ultimately, in determining pay, we'll consider the successful candidate's location, experience, and other job-related factors.
Relationships
The Records Specialist, reporting to the Information Governance Global Data/Records Manager, will work in close collaboration with peers across the organization.
Key Responsibilities
Yum! Brands, Inc., based in Louisville, Kentucky, and its subsidiaries franchise or operate a system of over 55,000 restaurants in more than 155 countries and territories under the company's concepts - KFC, Taco Bell, Pizza Hut and the Habit Burger Grill. The Company's KFC, Taco Bell and Pizza Hut brands are global leaders of the chicken, Mexican-style food, and pizza categories, respectively. The Habit Burger Grill is a fast casual restaurant concept specializing in made-to-order chargrilled burgers, sandwiches and more. In 2023, the KFC, Taco Bell and Pizza Hut brands were ranked in the top five of Entrepreneur's Top Global Franchises Ranking. In addition, in 2023 Yum! Brands was included on the Bloomberg Gender Equality Index; Forbes' list of America's Best Employers for Diversity; and Newsweek's lists recognizing America's Most Responsible Companies, America's Greatest Workplaces for Diversity and America's Greatest Workplaces for Women. In 2022, the Company was named to the Dow Jones Sustainability Index North America.
As the world's largest restaurant company, we have a clear and compelling mission: to build the world's most loved, trusted, and fastest-growing restaurant brands. The key and not-so-secret ingredient in our recipe for growth is our unrivaled culture and talent, which fuels our results. To that end, we're looking for talented, motivated, team-oriented individuals to join us and have the opportunity be your best, have fun, make friends, and make a positive impact.
We are excited about the future growth of our brands. In fact, as a company we are opening an average of 8 restaurants a day worldwide! This growth creates endless opportunities for professional, as well as personal growth. Customer sentiment and love for our brands is the fuel for our excitement! Taco Bell has been named one of the 10 Most Innovative Companies in the World by Fast Company. Pizza Hut delivers more pizzas than any other pizza company in the world, KFC's still uses its 75-year-old finger-lickin' good recipe, including secret herbs and spices to hand-bread its chicken every day, and the Habit Burger Grill is looking to expand its regional footprint across the country.
Check Out Some Of Our Great Benefits (Some available at HQ locations only)
Legal Compliance is the team ultimately responsible for securing Information Assets at a global level. Legal Compliance's mission is to equip leadership to make informed, risk-based decisions. The role of this position is to help support the Legal Information Governance function sitting under Legal Compliance through effective management of corporate records including intake, imaging and physical storage.
Salary Range: $46,400 to $54,500 annually + bonus eligibility. This is the expected salary range for this position. Ultimately, in determining pay, we'll consider the successful candidate's location, experience, and other job-related factors.
Relationships
The Records Specialist, reporting to the Information Governance Global Data/Records Manager, will work in close collaboration with peers across the organization.
Key Responsibilities
- Records Center
- Daily operation of the records center
- Prioritize and delegate daily work as well as projects
- Working in partnership with the Sr. Information Governance Lead and Records Clerk(s) to ensure full daily coverage in the records center
- Manage the relationship with the off-site storage vendor and staff
- Partner with the campus facilities team to organize and lead records-based projects
- Provide monthly reporting on tasks completed
- Imaging and filing
- Create new files
- Completing customer requests for records
- Loose document imaging and filing
- Document processing of imaging and filing activities
- Off-Site Storage
- Transferring records to storage
- Coordinate daily order of on and off-site boxes and files
- Responsible for daily return of off-site boxes and files
- Responsible for checking out and delivering all boxes/files to the appropriate end-users.
- Handle rush orders and ensuring delivery times are met
- Responsible for creating new boxes and assigning files to a specific box
- Database Maintenance
- Ensure new records are properly input
- Record activity documentation
- Manage change requests (system updates)
- Assist with record disposition updates annually per the destruction process
- Annual Destruction Routing
- Verify application of litigation holds
- Work with clients to verify inventory of boxes; answer questions
- Update database with notes regarding additional holds
- Update database with destruction notes/status
- Litigation Holds
- Work with Legal team to identify time-frame and keywords
- Search off-site storage inventory to identify pertinent records
- Update database to apply or clear litigation hold
- Assists colleagues with box/file identification and requests
- Assists with projects relating to records kept both onsite and offsite
- Manage change requests (system updates)
- 2-3 years of experience in Records Information Management or related field
- Expert Knowledge of Microsoft products particularly Word, Excel, Outlook and PowerPoint
- Knowledge of Microsoft O365, particularly SharePoint Groups and Kofax Capture a plus
- Excellent customer service, communication and interpersonal skills projecting a professional image with a positive attitude
- Good written and oral communication
- Detail oriented and exceptionally attentive to accuracy
- Ability to learn skills quickly
- Ability to work independently, setting goals and priorities
- Ability to work at the warehouse (on feet, no A/C, manual labor)
- Regular, predictable and full attendance; reporting to the local Headquarters records center
Yum! Brands, Inc., based in Louisville, Kentucky, and its subsidiaries franchise or operate a system of over 55,000 restaurants in more than 155 countries and territories under the company's concepts - KFC, Taco Bell, Pizza Hut and the Habit Burger Grill. The Company's KFC, Taco Bell and Pizza Hut brands are global leaders of the chicken, Mexican-style food, and pizza categories, respectively. The Habit Burger Grill is a fast casual restaurant concept specializing in made-to-order chargrilled burgers, sandwiches and more. In 2023, the KFC, Taco Bell and Pizza Hut brands were ranked in the top five of Entrepreneur's Top Global Franchises Ranking. In addition, in 2023 Yum! Brands was included on the Bloomberg Gender Equality Index; Forbes' list of America's Best Employers for Diversity; and Newsweek's lists recognizing America's Most Responsible Companies, America's Greatest Workplaces for Diversity and America's Greatest Workplaces for Women. In 2022, the Company was named to the Dow Jones Sustainability Index North America.
As the world's largest restaurant company, we have a clear and compelling mission: to build the world's most loved, trusted, and fastest-growing restaurant brands. The key and not-so-secret ingredient in our recipe for growth is our unrivaled culture and talent, which fuels our results. To that end, we're looking for talented, motivated, team-oriented individuals to join us and have the opportunity be your best, have fun, make friends, and make a positive impact.
We are excited about the future growth of our brands. In fact, as a company we are opening an average of 8 restaurants a day worldwide! This growth creates endless opportunities for professional, as well as personal growth. Customer sentiment and love for our brands is the fuel for our excitement! Taco Bell has been named one of the 10 Most Innovative Companies in the World by Fast Company. Pizza Hut delivers more pizzas than any other pizza company in the world, KFC's still uses its 75-year-old finger-lickin' good recipe, including secret herbs and spices to hand-bread its chicken every day, and the Habit Burger Grill is looking to expand its regional footprint across the country.
Check Out Some Of Our Great Benefits (Some available at HQ locations only)
- Recognition based culture and unique, fun events year round
- 401(k) with a 6% matching contribution from Yum! Brands with immediate vesting
- 4 weeks of vacation per year plus holidays
- Onsite childcare through Bright Horizons
- Onsite dining center (yes, you can eat KFC, Taco Bell or Pizza hut every day!)
- 2 paid days off per year to volunteer
- Tuition reimbursement, education benefits and scholarship opportunities
- Healthcare and dependent care flexible spending accounts
- Company paid life insurance
- Generous parental leave for all new parents and adoption assistance program
- Onsite dry cleaning, laundry services, concierge
- Onsite gym with fitness classes and personal trainer sessions
- Discounts for life's adventures (ex: theme parks, wireless plans, etc.)
- Comprehensive medical, vision and dental including prescription drug benefits and 100% preventive care
- Grow Yourself Week which is devoted to your personal development
Source : OneTen Coalition