Receptionist (Spanish Speaker) from Apidel Staffing (For Fortune 500 Client)

Client: Fortune 500

Job Title: Receptionist (Spanish Speaker)
Location: Worcester, MA

Duration: 06 Months (Extension Possible)

Schedule: Mon – Fri; 08:45 AM – 05:00 PM EST

Pay Rate: $19.09/hr on W2

Responsibilities:

• Greet and assist members visiting the office in accordance with established procedures.
• File material in accordance with a prescribed classification system.
• Answer telephone calls, provide routine information concerning agency services and redirects calls as needed in accordance with established procedures.
• Prepare standardized forms according to established procedures.
• Receive, open, date stamp, investigate, assign and distribute incoming mail, messages, packages, etc. to appropriate individuals.
• Scan prepared documents into the Captiva system and index documents by envelope category, document category and document type.
• Retrieve and distribute records from files or boxes such as correspondence, applications, verifications, etc.
• Search and recover information from computer terminals in order to respond to inquiries or requests.
• Post information on such items as logs, spreadsheets, records or computer systems according to established procedures.
• Operate and provide instruction on the usage of standard office equipment such as copy machines, postage machines, fax machines, computers (such as PCs and Printers), telephones, mail openers, TTY equipment.
• Review forms, applications, documents, correspondence for accuracy and completeness.
• Provide information concerning such topics as meetings, schedules, appointments, cancellations, etc. to appropriate individuals either orally or in writing.
• Prepare and submit requisitions to maintain supply standards in accordance with established procedures.
• Compile data for office and/or agency reports.
• Provide inter and intra communications via the e-mail system.
• Operate specialized office equipment that requires manufacturer-training prior to use.
• Perform computer functions to create documents such as letters, e-mail, spreadsheets and charts, lists and memoranda.
• Maintain and update daily activities logs for ongoing or completed work assignments in order to control daily assignments and workflow.
• Maintain supply inventory, including assisting with ordering supplies.