Receptionist at Beacon Hill Staffing Group, LLC

New York, NY

About the Job

Our client, a management consulting firm, is seeking a Temporary Receptionist for their New York office located in the heart of Times Square. This position requires 5 days in office from 8am-5pm and will begin ASAP through mid-March 2025. This position is a great opportunity for someone to strength their reception skillset in a small, tight knit office space. The hourly pay for this role is up to $24.51.

Responsibilities:

Daily open reception area
Greet and announce visitors promptly and professionally
Adhere to the telephone guidelines on a daily basis
Answer all incoming calls to reception promptly, transfers calls if necessary (uses "mute" button if appropriated)
Ensures callers are not placed on hold for too long
Regularly updates the telephone list
Knows and follows procedures for handling emergency situation ( and is familiar with emergency numbers):
Emergency evacuation calls
Employee or visitor medical emergencies, etc.
Maintain a daily roster of visitors and comply with visitor badge issuance process
Maintain a daily roster of employee's in/out status
Assign temporary office space or conference rooms to visitors/employees
Coordinate car service and parking requests
Coordinate taxi requests
Ability to provide general Office Services support to all levels of staff (printing, binding, place service calls, shredding, etc.)
Mail distribution
Provide travel and visa support
Maintain office cleaning/maintenance schedule
Order catering, office food, stationary and other supplies
Maintain sufficient levels of office food, stationary and other supplies
Taking care of the office in line with confidentiality policy of the company (morning and evening check)
Process expense claims/invoices and attach all relevant receipts
Flight booking and communication with CWT
Preparation and collection of IT assets

Qualifications:

High school diploma, minimum
Strong interpersonal skills; friendly, professional manner; ability to interact effectively
Excellent telephone etiquette
Ability to handle difficult and irate callers gracefully
Excellent follow-up skills; take accurate messages and deliver them quickly
Take ownership of callers requests; actively seek appropriate person to refer callers
Flexible and team player. Excellent English knowledge
Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)