Receptionist - Centrum Medical Ventures

Position Overview

Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering multi-line phones with a smile and welcoming attitude, directing calls to appropriate associates, mail distribution, flow of correspondence as well as additional clerical duties.

Essential Job Functions

• Answers telephones and directs the caller to the appropriate associate. Will transfer a caller to an associate’s voice mailbox when the associate is unavailable
• Must have excellent communication skills
• Be motivated, professional and friendly
• Greet Patients and answer multi-line phones
• Call patients for appointments and reminders
• Greets and directs visitors to the company.
• Takes and retrieves messages for various personnel
• Provides callers with information such as company address, directions to the company location, company fax numbers, company website and other related information
• Receives, sorts and forwards incoming mail. Maintains and routes publications.
• Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.) various documents
• Assists with other related clerical duties such as photocopying, faxing, filing and collating.
• Administrate duties for office executives and staff
• Maintain internal phone listing and distribution list for staff
• Schedule and prepare conference room and meetings

Basic Qualifications

• High school diploma.
• One year of administrative experience or phone experience
• Proficient in MS Office preferred

Physical Requirements

Typical functions of this role include standing, sitting and walking a majority of the time. There are occasions when kneeling, stooping, bending or reaching may be necessary.

The employee must be able to lift and/or move up to 10 lbs on a regular basis. There may be occasions in which the employee must be able to lift or move up to 40 lbs.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

The noise level in the work environment is usually mild to moderate. Exposure to fumes, airborne particles and chemicals and risk of electric shock can occur.