Receptionist/Administrative Coordinator - JMA Solutions

Job Title

Receptionist/Administrative Coordinator

Location

Washington, DC 20024 US (Primary)

Education

High School Diploma / GED Equivalent

Job Type

Full-Time

Travel

0 - 25%

Clearance Type Required

None

Job Description

JMA Solutions, a dynamic, thriving management services firm with headquarters in Washington, D.C., is looking for a Receptionist/Administrative Coordinator to ensure the efficient operation of the offices. This position requires being onsite every day.

• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Performs data entry and filing.
• Retrieves information as requested from records, email, minutes, and other related documents
• Responds to and resolves administrative inquiries and questions.
• Coordinates and schedules meetings and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Maintains the system for recording expenses and the use of petty cash.
• Reviews mail and distributes to appropriate parties.
• Maintains office calendars
• Schedules conferences rooms and ensures they are in a state of readiness for upcoming meetings, as directed.
• Remains on stand-by during meetings, as directed, to address any technical issue or malfunction with phone calls, computer, and virtual call platforms.
• Assists with invoicing
• Sends monthly birthday cards to employees celebrating a birthday within that month.
• Makes authorized purchases with company credit card, including flowers, food and beverage orders, recognition plaques and awards, stamps, etc.
• Ensures receipts are provided to accounting
• Deposits checks
• Performs other clerical tasks, as required.

Job Requirements

Requirements:

• High School Diploma or GED Equivalent
• Bachelor's or Associate's Degree preferred
• Minimum of two years of prior experience as a receptionist or administrative assistant
• Proficient in Microsoft Office Suite or related software
• Proficient in Basic Windows Navigation
• Proficient in Virtual Meeting Platforms such as Zoom, Microsoft Teams, Google Meets and Webex.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

COMPENSATION: $42,000-$52,000 depending on level of experience and education. JMA offers a full benefits package with vision, health, dental and life insurance as well as a 401k match.

JMA Solutions is an equal opportunity/affirmative action employer and does not discriminate against any applicant for employment on the basis of race, color, religion, sex, age, national origin, veteran status or physical impairment