Real Estate Administrative Assistant - Tillys

WHO WE ARE:

We are a leading specialty retailer of casual apparel, footwear and accessories for young men, young women, boys and girls with an extensive assortment of iconic global, emerging, and proprietary brands rooted in an active and social lifestyle. We are based out of sunny Southern California at the Tilly’s RSC. You’ll hear the term RSC a lot, it stands for Retail Support Center since our corporate offices are here to support our retail and online stores.

Working at Tillys allows you to experience a new style of work life. Our work culture is fun and relaxed. We encourage you to be you and that means you should be comfortable. Our employees enjoy a casual dress code and a fun, fast paced work environment where creative minds work together to achieve common goals. As a part of the team you’ll contribute towards and share in our success. A career at Tillys is all about working together to make things happen… so what are you waiting for?

SUMMARY:

The following is a brief description of responsibilities to be performed by the Real Estate Administrative Assistant. The Administrative Assistant will primarily support the Real Estate department, but will also be assigned administrative duties supporting the Facilities, Construction and Purchasing departments.

Job responsibilities include, but are not limited to the following:

ESSENTIAL DUTIES AND RESPONSIBILITIES:

· Assist in abstracting all new leases, amendments, options, and terms into Tango

· Assist with SOX requirements: Sending TEX, FEX emails to the group, Updating Lease Status Report when we have a TEX, FEX lease/amendments, term or closure, Run Document Upload list for the Key Dates Report that is done quarterly.

· Process landlord vendor changes for rent run and new stores

o Collect info needed to create Vendor in NetSuite

o Ensure landlord’s notice address and remit addresses are up to date in Tango

· Maintain and update the Tango contact list

· Maintain and update landlord contact information in company call center software.

· Review and process returned checks and send to the correct address

· Coordinate and book travel

· Reconcile company credit cards

· Complete landlord required documentation for facilities vendor access

· Maintain and update the store facilities asset lists

· Collect and distribute mail

· Prepare overnight package documentation and obtain approvals

· Schedule and coordinate in person meetings, video conference meetings, and conference calls

· Update store listing as necessary

· Field, screen and return phone calls

· Generate documents and presentations in Excel, Word, and PowerPoint

· Assist in all general administrative duties including responding to emails

· Organize files and important documents.

· Other administrative support duties

QUALIFICATION REQUIREMENTS:

· Proficient in the use of Microsoft Suite (Excel, Word, PowerPoint, and Outlook)

· Must be detail oriented

· Strong analytical skills and documentation skills

· Ability to be resourceful: work as a team member and independently

· Ability to prioritize and multi-task

· Strong written, verbal, and oral communications skills

· Ability to handle confidential matters

EDUCATION and/or EXPERIENCE:

· Real Estate background with 2+ years of working experience preferred.

· Bachelors Degree or 4+ years work related experience preferred

· High School Diploma required

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.

· Typical office environment with low level noise exposure.

WHY US?

· Bonus eligible

· 401k

· Comprehensive medical and dental benefits … vision is fully paid by us!

· Employee Discount online and in-store

· Discount on numerous attractions, travel and events

· Employee Sample Sale

· Relaxed work environment … wear what we sell in our stores

· 40 hours paid sick time granted on day 1!

· Fitness and wellness events virtually or at the office

Why Tillys?

Working at Tillys allows you to experience a new style of work life. Our work culture is fun and relaxed. We encourage you to be you and that means you should be comfortable. Our employees enjoy a casual dress code and a fun, fast paced work environment where creative minds work together to achieve common goals. As a part of the team, you’ll contribute towards and share in our success. A career at Tillys is all about working together to make things happen… so what are you waiting for?

?? 401k: We offer a 401k plan as your financial security is our priority.

??Comprehensive Health Benefits: We've got your well-being covered. Enjoy comprehensive medical and dental benefits, and the best part? We fully cover your vision needs!

???Employee Discounts: Shop to your heart's content with exclusive discounts, both online and in-store. Enjoy the latest fashion and gear without breaking the bank.

??? Discounts Galore

Have fun without breaking the bank. Our discount programs offer discounts on various attractions, travel, and events - opening a world of adventures for you.

???Employee Sample Sale: Score big on your favorite brands at our exclusive Employee Sample Sale events. It's like Black Friday, but better!

?????? Wellness Events: We prioritize your well-being and joy. Come join us at the corporate office for a mix of wellness events, parties, and corporate gatherings, all crafted to keep you at your best.

?????Monthly Massages: Relax and rejuvenate. We offer monthly massages to help you unwind and de-stress.

??Movie Ticket Discounts: Movie night, anyone? Enjoy special discounts on movie tickets and make it a regular thing.

??Weekly Snacks: Munch away! We keep the office stocked with weekly snacks to keep you fueled and motivated.

??Volunteer Time: We believe in giving back. Take paid time off to make a difference in your community through volunteer work.

What to Expect?

Hourly Salary Range: $20-$25: Offer placement within this range is dependent on a variety of factors, including prior relevant experience, qualifications, and skill set.

Based out of HQ in Irvine, CA with a minimum of 4 days in office.

“Tillys will consider applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Municipal Code, Chapter XVIII, Article 9 (Los Angeles Fair Chance Initiative for Hiring (Ban the Box).”