ROBOTICS LAB COORDINATOR - University of Washington

Req #: 242408 Department: COMPUTER SCIENCE & ENGINEERING Appointing Department Web Address: https://www.cs.washington.edu/ Posting Date: 01/10/2025 Closing Info: Closes On 01/24/2025 Salary: $3,749 - $5,010 per month Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-summary-classified-staff-greater-than-half-time-20220908\_a11y.pdf) As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. The Paul G. Allen School of Computer Science & Engineering at the University of Washington educates tomorrow's innovators, conducts cutting-edge research in core and emerging areas of the field, and leads a broad range of multi-disciplinary initiatives that demonstrate the transformative power of computing. Consistently ranked among the top computer science programs in the nation, the Allen School is widely recognized for the excellence and impact of our research and teaching across the region and around the globe. As a leader in efforts to broaden participation in computing, we are committed to advancing diversity, equity and inclusion in our program and in our field. Members of the Allen School actively work to cultivate a welcoming community in which students, faculty and staff with diverse backgrounds, identities and experiences can thrive. The Allen School occupies two spectacular buildings - the Paul G. Allen Center and the adjacent Bill & Melinda Gates Center - located at the heart of the UW campus in Seattle. **The Allen School is seeking outstanding candidates for the position of Robotics Lab Coordinator (Program Coordinator (NE S SEIU 925 Non Supv)) to join our talented and passionate Facilities Team under School Services.** The Robotics Lab Coordinator will fulfill critical programmatic lab functions and provide hands-on technical support for the Robotics faculty, graduate students, staff, and research staff in the Paul G. Allen School of Computer Science & Engineering. The person in this position will help establish and maintain high-quality customer service for the Robotics Lab under the School's branding, providing consistency and professionalism as a coordinator for the School. Working under general supervision, this highly customer-oriented position will independently perform tasks, resolve problems and respond to inquiries, drawing on specific administrative programmatic knowledge of the Allen School and the University of Washington. As a member of the Facilities team, this position will be supervised by the Robotics Lab Director and work closely with Robotics faculty and students, as well as the Facilities Team in support of the Robotics Program. Robotics hosts a diverse array of talks and small events throughout the year, including open houses, research presentations, Robotics demonstrations, and other events. The Robotics group is composed of 6 faculty members, 35 graduate students, and several research postdocs. The Robotics Coordinator will support the research and instructional efforts of this collaborative group. The successful candidate must have strong interpersonal skills, exceptional communication skills, strong proficiency with admin systems and software, strong technical skills, excellent organizational skills, ability to exercise good judgment, and value diversity which is central to the Allen School. Our Diversity, Equity, Inclusion, and Access work crosses all of the school's populations and activities because we are a community that celebrates and values differences amongst our members and strives to create an inclusive environment for people of all backgrounds. Our staff and faculty provide a collegial work environment that encourages collaboration, as well as individual growth and development, to support the mission of the School. **DUTIES AND RESPONSIBILITIES** Robotics Program Admin Support + Support Colloquia (visiting lecture events) including coordinating new speakers with faculty, travel arrangements, catering orders, room reservations, coordinating media production, and building a schedule alongside researchers of the visiting speaker's day. + Coordinate lab visits for campus visitors and external partners. + Conduct tours that showcase the Robotics program and Allen School with the assistance of Robotics researchers. + Manage visit logistics, including staffing with the assistance of researchers and the Robotics Lab Manager. + Coordinate key & cardkey access for new students & researchers, including managing CAAMS access to Robotics spaces + Provide general event support including catering orders and room reservations. + Coordinate with tech support re: computers and new network hardware + Procure research hardware and consumables using UW procurement systems, and ensure items are correctly tagged into inventory; coordinate surplus activities as needed + Audit and track research budgets + Work with faculty, researchers, and Robotics Lab Manager to craft documentation including lab organization policies, a Robotics Lab Coordinator manual, process SOPs, and broad robot category SOPs and compile everything into a Robotics Wiki or other easily accessible repository. + Assist in the development and implementation of lab safety procedures and training + Ensure compliance with lab housekeeping and safety protocols + Coordinate with the Lab Director to respond to requests for additional furniture/storage furniture to support all Robotics programs. + Create space assessment needs for all Robotics faculty, make space requests of Allen School management teams accordingly. + Assist Lab Director to organize periodic internal Robotics Town Hall meetings to discuss any issues related to shared spaces, shared tools, etc. with researchers from the user groups. + Coordinate updates as needed on the Robotics website and Racer website. + Disseminate information between multiple Robotics Lab groups over multiple platforms, including email, website, and nine Slack channels.Robotics Program Technical Support + Fabricate fixtures, robotic components, and other research-related hardware using common prototyping shop tools including 3D printers, CNC routers, laser cutters, soldering irons, etc. + Assemble laboratory equipment and fixtures including robotic tables + Perform root cause analysis on hardware failures, assist in the development of BOMs and costing for repairs and service + Maintain lab layout plan including planning for incoming robots and experimental hardware + Operate material handling equipment (unpowered pallet jacks) to move robots and lab fixturesOther Responsibilities + Promote and maintain a safe work environment. + Other duties as assigned. **MINIMUM REQUIREMENTS** + High school graduation or equivalent AND two years of experience with safe use of basic shop tools, ability to fabricate and assemble hardware from drawings or 3D data, OR equivalent education/experience. **ADDITIONAL REQUIREMENTS** + Friendly and professional demeanor, with a positive, optimistic, success-oriented attitude. + High level computer skills, including familiarity with Office 365 and Google products, Slack, and the ability to set up complex tracking systems and use formulas. + Familiarity with reservation systems and ability to quickly access and print documents as needed from said system. + Effective writing skills. + Proven ability to write clear electronic mail messages with a positive tone, correct grammar and punctuation, and follow standards when applicable. + Ability to set up simple AV systems and familiarity with setting up Zoom calls in a conference setting. + Proven ability to work independently and problem solve, take initiative, set priorities and handle multiple projects and deadlines, as well as the ability to respond effectively and quickly to changing priorities and stressful situations. + Ability to interpret visual diagrams and translate to-scale drawings from paper to room. + Ability to work mornings, evenings, and weekends when required for events. + Basic math proficiency + Promptness and a high attention to detail. + Excellent customer service and people skills. + Flexibility to work with multiple competing priorities. + Ability to work quickly and handle stressful situations. + Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment. **DESIRED QUALIFICATIONS** + Of the experience above, at least one year of applicable experience with administrative duties + A/V knowledge, including ability to hook up a laptop to LCD projector, and set up a wireless microphone. + Experience in CAD software such as Rhino3D, Fusion360 or equivalent + Experience in procurement/purchasing of high value capital assets + College education + Experience working in higher education **CONDITIONS OF EMPLOYMENT** + Must be able to move, set up, and tear down 50 lb conference tables, chairs, A/V equipment. + Ability to perform light cleaning duties between events, including vacuuming, trash removal, and wiping surfaces and floors. + Weekend, morning and evening availability and in-person, on-site presence may be required to fulfill the essential functions of this position. + This is an on-site position, with occasional telework as approved by the Robotics Lab Director. University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.