Purchasing Coordinator | McCormick Place Convention Center - Oak View Group

Oak View Group:

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Overview:

Oak View Group (OVG) the leading food service provider located at McCormick Place Convention Center has an

immediate opening for a Purchasing Coordinator.

 

The Purchasing Coordinator is responsible for the effective supervision and running of venue distribution/ warehouse operations including inventory, receiving, purchasing, ordering, lay-ins, purchase order tracking, clean-up, transfers and equipment maintenance.  The Purchasing Coordinator must provide a high level of event oversight, technical proficiency, and operational/personnel support to ensure the smooth running of (or preparation for) any assigned event.  The Purchasing Coordinator will actively assist with supervising, coaching, counseling, directing, training and mentoring employees in meeting company quality standards, and will assist with initiating and authorizing all employment actions such as interview decision-making, hiring, terminating, suspension, discipline, promotion, and transfer.  The Warehouse Coordinator will actively and independently manage all aspects of employee relations to ensure a positive, harmonious, compliant, and cooperative work environment.

 

This role will pay an hourly wage of $25 to $30.

 

Benefits for FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).

 

This position will remain open until December 31, 2024

Responsibilities:

 

• Work from general instructions and specifications provided by Director of Purchasing.
• Collaborates with Warehouse Managers for product purchasing/ordering, receiving and distribution control for the venue.
• Ensure that established procedures for tracking purchase orders, requisitions, receiving dockets and perpetual inventor are maintained; report any deviation to the Warehouse Manager and Director of Operations.
• Manage sanitation log and operates organizational systems of all warehouse storage areas.
• Assist with event operations as directed by the Director of Purchasing.
• Responsible for ensuring that purchase order system is adhered to for all orders received at each warehouse; verify proper specification, size, quantity, etc. of goods received; supervise proper labeling, dating and stocking of supplies.
• Maintain Safety Data Sheets for all products and properly organized and available to all personnel.
• Responsible for corrections within ABI Software.
• Other supporting responsiblities directed by Director of Purchasing. 

Qualifications:

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirement listed below is representative of the knowledge, skill, and/or ability required.  Strong ability to work well with others, independently and in a team environment with a positive attitude, and strong customer service.  Proper use and maintenance of hand and power tools related to job functions; Applicable safety rules and procedures.

 

EDUCATION and/or EXPERIENCE:

High School diploma or equivalent with a minimum of 2 years’ experience in warehouse/inventory management.  Demonstrated skill in managing multiple functions and interpersonal skills to foster teamwork and a commitment to team results are required.

 

WORK SCHEDULE:

Ability to work various workdays and hours to meet business needs including early/late hours, long days, weekends and holidays.  Must be reliable and punctual.

 

LANGUAGE SKILLS:                      

 

The intellectual/social, physical demands and work environment characteristics described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

REASONING ABILITY:

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

 

CERTIFICATES, LICENSE, REGISTRATIONS:

Forklift Certification preferred.  Possession of or ability to obtain the following: CPR, First Aid, Blood Borne Pathogen, AED

 

PHYSICAL DEMANDS:

While performing duties of this job, the employee will frequently operate a computer and other office devices such as calculators, telephones, copy machines, faxes and printers.  The employee occasionally lifts and moves a variety of facility equipment and/or tools. The Purchsing Coordinator position will occasionally bend, stoop, or crouch to evaluate and inspect/install utility services; employee will as needed operate forklift or high lift to support the exhibitor requirements for the event. Employee must constantly communicate via telephone, email and in-person with others and exchange accurate information. Employee may frequently lift and/or move up to 50 pounds.  As business, maintenance, operations or emergency situations require, employee may occasionally lift/move 100 lbs. or more.

 

COMPUTER SKILLS:                                  

Ability to proficiently utilize Microsoft Office products (Word, Excel and Outlook); training on industry specific software will be provided

 

OTHER SKILLS and ABILITIES: 

• Work from general instructions and specifications, with minimal supervision.
• Communicate with employees, teammates, volunteers, management staff and guests in a clear, professional and courteous manner which fosters a positive, enthusiastic and cooperative work environment.
• Work well in a team-oriented, fast-paced, event-driven environment.
• Possess a thorough working knowledge of all existing facility locations: geographical location, equipment, evacuation procedures, adjacent employee and guest areas, and facility access.
• Consistently adhere to the highest standards of integrity, professionalism, ethics and confidentiality

 

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

 

While performing the duties of this job, regularly performed indoors in varying conditions and occasionally outdoors as necessary.  The employee occasionally works in high, precarious places and is occasionally exposed to hot or cold temperatures and/or wet or humid conditions. The employee is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals and may work with chemicals such as cleaners, paint, and solvents. The noise level in the work environment is normally quiet to moderate and occasionally loud.

Strengthened by our Differences. United to Make a Difference:

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer:

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.