Project Support Specialist - School of Medicine, Continuing Medical Education - Emory University

Discover Your Career at Emory University:

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the diversity and excellence of our academic community.

Description:

KEY RESPONSIBILITIES:

• Leads and provides project management support for a variety of projects which may involve financial administration, compiling and reviewing metrics, the upgrade of software systems, etc.
• Develops and manages project time lines.
• Works closely with project team/departments to identify and resolve concerns.
• Assumes responsibility for timely delivery of project deliverables as scheduled.
• Develops and maintains databases and reports.
• Designs presentations in support of department's needs.
• Tracks departmental budgets and forecasts future budget needs.
• May plan and coordinates special events.
• May maintain and update the departmental website.
• Performs related responsibilities as required.

ADDITIONAL JOB DETAILS:

• Maintain and update the departmental website and learning management system.
• Troubleshoot and support hardware and software problems that interfere with the creation and/or delivery of content.
• Create and maintain system for managing all programs accredited by the Emory CME and CDE offices.
• Create CME program evaluations and prepare evaluation summary reports upon request.
• Manage the CME learning management system (CME Tracker) and its integration with ACCME PARS and CME Passport.
• Collaborate with local IT support specialists and CME Tracker support specialists on upgrades to learning management system and integration with other IT systems.
• Maintain and update the departmental website.
• Develop project management plans and timelines for departmental projects as assigned.
• Assist staff in overseeing online program content to ensure compliance with Accreditation Council for Continuing Medical Education (ACCME) guidelines for educational planning and documentation.
• Aid staff and help coordinate the development of promotional materials, including brochures, handouts, newsletters, listserv, web-based collateral, and other materials to ensure compliance with organizational policies and procedures and ACCME accreditation guidelines.
• Create and help implement online tools that promote the department and boost client education and engagement (e.g., newsletters, surveys, listserv management, web content).
• Provide on-site management of conferences as needed. (Hybrid/Virtual activities).
• Schedules departmental equipment and software use, maintains a usage and problem log.

MINIMUM QUALIFICATIONS:

• A bachelor's degree and three years of project, financial and/or administrative management experience or an equivalent combination of education, training and experience.
• Proficiency with Excel and Access.

PREFERRED QUALIFICATIONS:

• Prefer proficiency in Microsoft Office, including Word, Excel, Outlook, PowerPoint, SharePoint, and Publisher.
• Excellent analytical, communication, organizational, interpersonal, and public speaking skills.
• Strong organizational and project management skills. Attention to detail is essential.
• Strong analytical skills.
• Demonstrated ability to work effectively with a variety of individuals and professions, including physicians, administrators, and other health care professionals.
• Strong written, verbal, and public speaking skills.
• Self-motivated, strong sense of initiative, and ability to work independently.
• Ability to maintain accurate and timely record-keeping.
• Proficiency in Zoom cloud meeting management and recording.
• Ability to learn and utilize proprietary learning management system (CMETracker) and other software used by CME department.
• Ability to learn and utilize Cascade web development.
• Exemplifies the highest level of professionalism and courtesy.

 

This position requires adaptability and flexibility to altering demands and work hours. This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on core departmental workdays (currently Tuesdays and Wednesdays), as well as additional days based upon business needs. Schedule is based on agreed upon guidelines of department of work. Emory reserves the right to change remote work status with notice to employee.

Emory Supports a Diverse and Inclusive Culture:

Emory University is dedicated to providing equal opportunities and equal access to all individuals regardless of race, color, religion, ethnic or national origin, gender, genetic information, age, disability, sexual orientation, gender identity, gender expression, and veteran's status. Emory University does not discriminate in admissions, educational programs, or employment on the basis of any factor stated above or prohibited under applicable law. Students, faculty, and staff are assured of participation in University programs and in the use of facilities without such discrimination. Emory University complies with Executive Order 11246, as amended, Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity and affirmative action. Emory University is committed to achieving a diverse workforce through application of its affirmative action, equal opportunity and nondiscrimination policy in all aspects of employment including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Inquiries regarding this policy should be directed to the Emory University Department of Equity and Inclusion, 201 Dowman Drive, Administration Building, Atlanta, GA 30322.
Emory University is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request a reasonable accommodation, please contact the Department of Accessibility Services at 404-727-9877 (V) | 404-712-2049 (TDD). Please note that one week advance notice is preferred.