Project Coordinator - NV5

Overview

At NV5, we are a team of talented professionals, engineers, and consultants who are builders, problem solvers, and champions for both our communities and clients. Our mission is to empower every employee who strives to make a lasting, positive impact for the future of our communities.

Join us and take charge of your career, creating your own growth while building a sustainable legacy for generations to come. As part of our team, you'll discover limitless opportunities to make meaningful contributions while advancing professionally. You'll work with diverse and talented group of individuals committed to making a positive impact on the communities in which we live and work.

If you consider yourself a multitasker & problem solver aiming to grow your career within Office Administration/Analyst field, then our Project Coordinator opportunity will provide you with a fulfilling position allowing you to work with leadership and project teams to support NV5’s Owner's Representative group.

THE OPPORTUNITY

NV5 is seeking a Project Coordinator to support a group of  Project Mangers within the company. This person will also support the Leadership Team on various public and private projects. The Project Coordinator acts as main office contact and ambassador for the company. This position is typically located our Denver office but location may be flexible.

Responsibilities

WHAT YOU WILL BE DOING

• Act as the office manager and main office contact, which includes general office organization, supply procurement and may include local travel.
• Develop and maintain strong working relationships with team members, clients, and vendors.
• Create and maintain master contact list for each project as projects commence and team members are added.
• Develop and distribute meeting minutes or records as needed on assigned projects.
• Review and evaluate monthly project draw package documentation (e.g., budgets, AIA standard pay applications/documentation, invoices, lien waivers, bills of sale, certificates of insurance, etc.).
• Collect, review and document consultant, contractor, and vendor invoices on each project. Initiate process for corrections when needed; prepare monthly draw requests and process invoices.
• Obtain project specific information from Project Manager in order to prepare consultant agreements, from NV5 Standard Templates, including collection of project specific insurance certificates, bonds and other contract exhibits.
• Collect, review and catalog all project close out documents as required by projects. 
• Maintain cloud-based records and document storage for each project utilizing NV5’s proprietary naming conventions.  Ensure documents are uploaded and saved in a timely manner and ensure accurate file maintenance.
• Assist with completing document templates including developing written narratives, editing text and proof reading to support project tasks.
• Be available and in office during business hours.

Qualifications

WHAT YOU WILL BRING TO OUR COMPANY

• Bachelor's degree in Business, Real Estate, Finance, Accounting, Data Analysis preferred.  Preference given to alternate education on a case-by-case basis.
• Financial acumen,

The successful candidate:

• Is able to multitask and easily transition between micro and macro tasks on multiple projects.
• Presents themselves in a polished and friendly manner at all times.
• Demonstrates knowledge of process implementation and process improvement and applies appropriate strategies/techniques to accomplish desired outcomes.
• Possess financial acumen with previous experience in analyzing invoices, resolving discrepancies and end to end understanding of financial project management.
• Demonstrates effective communication/customer service within team and with clients, agencies, and managers involved with projects.
• Employs exceptional and responsive written and verbal communication skills
• Utilizes exceptional organizational skills in simultaneously completing multiple tasks and multiple projects.
• Has strong analytical, tactical, and problem-solving skills.
• Demonstrates sound judgment and personal integrity.
• Works independently while in a team environment.
• Seeks clarification and requests supplemental instruction in order to complete tasks in a timely manner.
• Has a positive and professional attitude.
• Handles high levels of stress well, especially regarding deadlines.
• Actively seeks to improve skills and skill sets, participates in continuing education.
• Is proficient in Microsoft Office programs including Word, Excel, Power Point, Teams and Outlook .
• Technical writing skills and experience are a plus.

The pay range for this position in Colorado is $28.85- $38.47 per hour; however, base pay offered may be higher or lower depending on job-related knowledge, skills, and experience of the candidate. Restricted stock units may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. This information is provided per the Colorado Equal Pay Act. Base pay information is based on market location. Applicants should apply via the NV5 careers site. This role will remain open and accepting applications on our website until filled, or for at least 5 months since posting date.

NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.

NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.