Project Administrative Assistant - Oneida ESC Group

Oneida Engineering Solutions (OES) was awarded the Outstanding Tribally Owned Business of the Year award in 2023. We are an 8(a), minority business enterprise (MBE) that provides engineering, environmental, science, and specialized professional services solutions for customers nationwide. Our primary clients are WisDOT, MnDOT, counties, municipalities, and private developers in Wisconsin.

OES has immediate openings for a Project Administrative Assistant in Cape Canaveral, FL.

Key Responsibilities:

• Perform a variety of moderately complex technical editorial and document production tasks such as creating/drafting correspondence, memos, and taking documents from rough to final draft, under verbal instruction. Makes decisions on format and layout and edits for accuracy and consistency of data.
• Prepare, edit and maintain reports, contract deliverables and other documents as requested, including editing text, tables, data, lists, charts, and presentations, and quality checking work.
• Perform basic editorial checks (spell/grammar, incomplete sentences, incorrect dates, etc.).
• Compile, print, and quality check simple to complex documents, reports, graphs/charts, and presentations.
• Occasionally take meeting minutes or track action items during client meetings.
• Perform data entry, data accuracy checks, electronic file management, mailings, copying and scanning.
• Assist project managers with various tasks, including but not limited to:
  • Monthly financial tracking or reports;
  • Compile monthly progress reports for design and construction;
  • Task tracking, including notification of deliverable due dates;
  • Set up and maintain both office and project records as needed.
• Assist department staff with day-to-day administrative requests (as directed).
• Provide front desk support, when needed, to include answering incoming calls and general administrative support.
• Management and scheduling of meetings, appointments, schedules or conferences to include setup, logistics, notifications to participants, production of meeting materials, etc.
• Coordinate office supply or personal safety equipment procurement.
• Coordinate security requirements, badging, and entry access for office members and guests.

Minimum Qualifications:

• Minimum 3-5 years progressive experience functioning in a support capacity to a department is required, preferably with engineering or environmental services firms.
• Work independently and multi-task with a high degree of accuracy and detail in a fast-paced, deadline-driven environment.
• Work well under pressure and handle multiple projects and deadlines simultaneously is essential.
• Tactfully and effectively communicate (written and verbal), with a variety of individuals including executive management.
• Ability to exhibit a high degree of judgment and discretion in handling confidential information and situations.
• Problem-solving ability (e.g., developing office systems and processes, such as for file management).
• High standards of personal and professional integrity and work ethic.
• Highly organized and detail-oriented team player.
• Proficiency in the use of Microsoft Office (Outlook, Excel, Word, PowerPoint, MS Project) and Adobe Acrobat (see attached specific skills for each program that will be required).

Preferred Qualifications:

• Associate’s degree in business, communication, engineering, or construction management or related discipline.
• Experience working for a Department of Defense branch, or another governmental agency.

About Us:

The Oneida ESC Group is a family of companies owned by the Oneida Nation of Wisconsin that delivers customer-focused engineering, science, and construction services worldwide.

Our family of companies includes:

• Oneida ESC Group (OESC)
• Oneida Professional Services (OPS)
• Oneida Total Integrated Enterprises (OTIE)
• Mission Support Services (MS2)
• Sustainment & Restoration Services (SRS)
• Oneida Engineering Solutions (OES)
• General Mechanical Corporation (GMC)
• LG2 Environmental Solutions (LG2)
• Oneida Environmental (OE)

We integrate our staff for dedicated, cooperative, and business-like delivery of services to enhance our customers’ missions.

Equal Employment Opportunity:

Oneida ESC Group is an equal opportunity employer committed to inclusion and diversity in the workplace. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws, national origin, disability, veteran status, or other legally protected characteristics.

Oneida ESC Group participates in the E-Verify program. Learn more about the E-Verify program. https://www.e-verify.gov/

Oneida ESC Group is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Oneida ESC Group makes hiring decisions based solely on qualifications, merit, and business needs at the time.