Project Accountant at University Mechanical Contractors, Inc (UMC)

Starting Salary Range: $36- $40/hour; depending on experience

Location: Lynnwood, WA

Classification: Non-Exempt

Must be eligible to work in the U.S. - Sponsorship not available

General Position Summary:

Handle the project accounting tasks for specified list of project managers or projects, including job set up, subcontract management, job billing, compliance, and other accounting functions.

Essential Job Functions:

1. Issue billings based on contract and costs to date or schedule of values.

2. Review/interpret job cost information to incorporate all applicable costs.

3. Submit invoices for approval of charges before issuance to the customer.

4. Create job cost substantiations.

5. Process and maintain incoming/outgoing contract and subcontract documents, billing requests and correspondence.

6. Review contracts and proposals to identify payment terms, billing rates, and allowable charges.

7. Review and process subcontract documents including compliance for individual subcontracts.

8. Maintenance of project phase codes and billing templates.

9. Process and assemble contractually required administrative documents including certified payrolls, union affidavits, work recovery, etc.

10. Process requests for insurance certificates.

11. Make friendly collection inquiries, update notes in AR, reconcile billing discrepancies, and escalate issues to management.

12. Manage tier releases required to obtain timely customer payment.

13. Process and calculate billing rates for final review consistent with company policy and procedure.

14. Prepare reports and analysis in preparation of external billing audits.

15. Communicate effectively with General Contractors, Subcontractors, Project Managers and other UMC staff to ensure projects are maintained.

16. Regular attendance and promptness are considered part of each employee's essential job functions.

Secondary Job Functions:

1. Work as a team with other Project Accountants to ensure the department is providing necessary customer service.

2. Provide back-up support for other Project Accountants.

3. Assist in team projects.

4. Routine filing/tracking of customer data.

Specific Skills Required to Perform the Essential Duties of the Job:

• Ability to communicate effectively with a variety of people in person, by phone, by e-mail and in writing.

• Intermediate Excel skills.

• Ability to read and identify specific contract language to produce accurate billings.

• Ability to build a positive rapport with clients and co-workers.

• Professional and ethical.

• Good organizational skills.

• Willing to work as a team and with other employees.

• Ability to schedule, communicate and meet deadlines.

• Flexibility to change gears and re-prioritize tasks under pressure.

• Aptitude for working with computers.

• Advanced ability to analyze and solve problems.

• Ability to use discretion when dealing with confidential information.

• Ability to perform with limited supervision.

Supervisory Responsibility:

• None.

Education Requirements Needed to Perform the Essential Duties of the Job:

• 3 years relevant billing, accounting and/or construction experience.

Affirmative Action:

UMC is committed to a culture of inclusion and connectedness. The collective sum of the individual differences, life experiences, knowledge, innovation, self-expression, and talent that our employees invest in their work represents who we are as a company and what we believe in. In recruiting for our team, we welcome the unique contributions that you can bring in terms of their education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.

EEO Policy:

UMC's policy on equal employment opportunity prohibits discrimination based on race, color, sex, national origin, citizenship or immigration status, religion, presence of physical, sensory or mental disability, genetic information, age, sexual orientation, gender identity, marital status, honorably discharged veteran or military status, status as a victim of domestic violence, sexual assault or stalking, or any other status or characteristic protected by federal, state, or local law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Retaliation against any employee who files a complaint regarding possible violations of this policy is not tolerated. UMC is also committed to taking affirmative steps to promote the employment of minorities, women, persons with disabilities, and covered veterans. Affirmative action plans are developed annually to support its commitment to equal employment opportunity, consistent with company policy and the company's obligations as a contractor to the United States government.