Program/Project Risk Analyst - The Planet Group

Our Client is seeking a Program/Project Risk Analyst to support  NAVFAC on their Advisory and Assistance Support Services Contract. Directly integrated into client teams, their staff team actively leverages their professional expertise toward the successful development and completion of Navy facilities design and construction projects throughout the Mid-Atlantic Region(s).
 
TASKS/SERVICES.
The Program/Project Risk Analyst Services individual shall:

• Identify, analyze, track, record and provide guidance with respect to actions to manage and/or mitigate risks.
• Assist the GPMO/OICC in the review of program and project risks during the planning and design stages of project development.
• Assist the GPMO and FEAD/ROICC/OICC review the program and project risks during the construction stage of project execution.
• Coordinate with the program and project teams and stakeholders to facilitate the identification of risks and develop and maintain a sense of ownership and responsibility for the risks and associated risk response actions.
• Guide efforts to identify project risks using brainstorming sessions, interviewing experienced project participants and subject matter experts, and root-cause analysis.
• Develop risk identification checklists based on historical information and knowledge that has been accumulated from similar previous programs/projects and from other sources of information.
• Where appropriate, use strengths, weaknesses, opportunities and threats (SWOT) analysis to identify risks.
• Assist in the recording of identified risks in the appropriate program/project risk register to achieve an increasing level of awareness of risks over time.
• Assist with the prioritization of risks for further analysis or action by assessing and combining the probability of occurrence and impact. Considers factors such as timely response and the program leadership’s risk tolerance associated with the project’s constraints of cost, schedule, scope and quality.
• Utilize the program’s established Probability and Impact Matrix to rate each risk on its probability of occurrence and impact on an objective if it does occur.
• Utilize the risk register’s criteria for the combination of probability and impact to assign a classification of high risk, medium risk and low risk for assessed risks.
• Assist program and project managers to develop an effective plan to lessen the impact of the risk. Categorize risk by sources of risk, the area of the project affected, or other useful categories such as root causes.
• Recommend to the person responsible for risk response an appropriate response for the significance of the risk, cost to address, feedback of individuals responsible for any impacted processes and other relevant factors.
• Assist program and project managers to control the risk process by continuously monitor efforts for new, changing, and outdated risks.
• Apply techniques, such as variance and trend analysis, which require the use of performance information generated during program/project execution.
• Assist in the control of the risk process by assisting program and project managers with the choosing of alternative strategies, executing a contingency or fallback plan, taking corrective action, and modifying the program management plan.
• Monitor risk response owner’s periodic reports to appropriate authorities assessing the effectiveness of the plan, any unanticipated effects, and recommends corrective actions needed to handle the risk appropriately.
• Update the program’s process assets, including project lessons learned databases and risk management templates, for the benefit of follow on programs/projects.
• Monitor and analyze risk trends and variances.
• Monitor resolution of risk response actions.
• Assist the Government with verification that risk response has been addressed appropriately.
• Recommend execution of contingencies and/or modifications to the program management plan to the Area Coordinator, Program Coordinator and the ROICC if this COA becomes necessary.

  DELIVERABLES:   Deliverables shall include but not be limited to:

• Using initiative, resourcefulness, and sound judgment when providing advice to the Government on quality assurance matters requiring knowledge of construction methods.
• Researching and collection of necessary data to provide recommendations, prepare documents and review construction contractor deliverables as it pertains to this scope of work.
• Provide detailed, written reviews of the risk assessment program, and its application to specific construction projects by identifying risks, briefing risk assessments to Government and appropriate construction contractor personnel and recommending risk response actions. Continuously monitoring the program for new, changing and outdated risks to control the risk process.
• Preparing Courses of Action (COA) to determine options and feasibility for any and all risk response actions. COAs must incorporate consideration of anticipated costs and schedule impacts as well as overall program effects.
• Ensuring documentation and dissemination of risk response final government decisions is made via the proper government channels (e.g. GPMO, FEAD/ROICC/OICC).
• Generating, maintaining and monitoring a risk identification checklist based on historical information and knowledge that has been accumulated from similar previous programs/projects and from other sources of information.
• Maintaining the Risk Register, which has the criteria for the combination of probability and impact and establishes a classification of high risk, medium risk and low risk for assessed risks.
• Maintaining a log of decisions made that corresponds to the Risk Register, contains reasons and COAs vetted and considered and includes date of issue, date of decisions, date of dissemination of risk response actions and monitoring dates. Ensure Area Coordinator and Program Coordinator are both aware and on the distribution. Include risks that are still pending decision, reason for the hold – further research needed, other risk response actions that are in progress, target date of resolution, prioritization of risk and etc.
• Establishing a probability and impact matrix for the program.
• Maintaining matrix trackers at the frequency agreed upon by the ROICC/GPMO/OICC.
• Preparing all submittals/deliverables using a PC computer using software compatible with existing NAVFAC software (i.e. MS PowerPoint, MS Word, MS Excel, etc.), Primavera, Costworks, and Success Estimator, etc. Submittals/deliverables include but are not limited to project reviews and recommendations, PowerPoint briefings, and presentations. Having the ability to adapt to new software such as eCMS may also be necessary.

  PERFORMANCE ASSESSMENT PLAN (PAP) Deliverable #1: All written documentation in the deliverables above.
Performance Standard of Deliverable #1: Produce professional quality, well edited, and technically accurate project documentation and correspondence in the format accepted by this organization. Work products shall be clear and concise. Diagrams/graphs shall be easy to understand and relevant to the supporting narrative. All text and diagrammatic files shall be editable by the Government. Hard copies and electronic files shall be available for each deliverable.
Acceptable Quality Level Of Deliverable #1: 90% of the documents meet performance standard Method Use/Frequency of Deliverable #1: Weekly review
Compliance Level/Date: to be established at task order level

Deliverable #2: Submission of written documentation in the deliverables above as determined by project and/or COR’s schedule.
Performance Standard of Deliverable #2: Timely submission of reviews and recommendations/comments, documentation in accordance with project and/or COR’s schedules.
Acceptable Quality Level Of Deliverable #2: Meets project/COR schedule deadlines 95% of the time. Method Use/Frequency of Deliverable #2: Weekly review.
Compliance Level/Date: to be established at task order level   CERTIFICATIONS, LICENSE, PHYSICAL REQUIREMENTS OR OTHER EXPERTISE REQUIRED. Risk Management Professional (RMP) certification preferred. The Program/Project Risk Analyst Services individual shall:

• Have demonstrated recent experience/technical competence in similar scopes of work for risk identification, analysis and management for projects and programs of similar scope. Provide a maximum of 10 examples of completed, relevant projects with samples of risk registers or similar documentation to verify experience. Demonstrate cost control, quality control and compliance with performance schedules.
• Have demonstrated the ability to apply analytical methods and techniques as they relate to risks.
• Have demonstrated the ability to guide, motivate, and coordinate the work of professionals in a matrix organization (one in which there are multiple reporting relationships) is required. Skills in utilizing effective, constructive, employee and team feedback for the purpose of improving performance, and knowledge of group dynamics, project and program management tools are required.
• Have demonstrated experience in the use and application of Microsoft Office (Word, Excel, Powerpoint, Outlook, etc), Primavera, Costworks, Monte Carlo Simulation packages, and Success Estimator, etc. Have demonstrated the ability to adapt to new software such as eCMS may also be necessary.
• Be able to obtain security clearance as required by the task order.
• Be able to travel and possess a passport.
• Be a United States citizen. The Government may approve the assignment of foreign nationals to select positions on a particular task order.