Procurement Coordinator at Goodwill Southern California

Goodwill is one of the leading non-profit brands in the world and one of the largest non-profits in Southern California. We are a rapidly evolving organization and yet we have never been more focused on our Mission, on our people, and on our future. It’s always a GOOD day in SoCal! 

The Procurement Coordinator maintains a complete inventory of all operational equipment, including purchase date, purchase price, useful life and replacement costs. This role plans, schedules, initiates, monitors, and documents the quality assurance of procurement and contract activities.  The Coordinator also assists in developing, implementing and monitoring comprehensive preventative maintenance programs for all facility and utility systems, operational equipment and motor vehicles.  This is an in-person role located at Goodwill SoCal's Los Angeles Campus. 

Essential Duties & Responsibilities

1. Maintains a complete inventory including purchase date, purchase price, useful life and replacement costs of all operational equipment such as, but not limited to; heating, ventilation, air conditioning and refrigeration equipment, hydraulic equipment, pneumatic equipment, refuse equipment, elevators and lifts, bale makers, ovens, griddles, etc.,  and all Company owned motor vehicles such as, but limited to; passenger vehicles, light duty pick-up trucks and light duty commercial vans at all Company locations.
2. Assists the Operations Manager in developing, implementing and monitoring the Facilities Division's procurement process following the Company's purchasing policies.
3. Purchases materials, goods, equipment and services for the Company by research, competitive bid, requests for proposal, catalogs, informal quotations and negotiations following established criteria and the Company's purchasing policies. Ensures purchases are competitive, accurate, on time and within budget.
4. Reviews, approves and prepares purchase orders and other procurement documents. Ensures documents for all procurement activities are accurate. 
5. Initiates contact with vendors to check on supplies, equipment, and service availability, invoices, purchase orders, and contracts.
6. Assists the Operations Manager in developing, implementing and monitoring comprehensive preventative maintenance programs for all facility and utility systems, operational equipment and motor vehicles. 
7. Plans and schedules daily, weekly, monthly, bi-monthly, quarterly, semi-annual and annual preventative maintenance activities in coordination with the Facilities Maintenance management team.
8. Assures completion of assigned maintenance and repairs by monitoring work progress performed by Company staff and outside contractors/vendors.
9. Completes and maintains logs including service records, work orders and other related documentation for all preventative maintenance activities.   
10. Stays familiar with the Company's needs and maintains a complete and comprehensive vendor data base to meet those needs

    Creates accurate scope of work and materials list as needed for repairs, replacements, modifications, and/or improvements. Purchases supplies and ensures purchases are within budget.

11. Maintains maintenance shop, vehicles and all other work areas clean and organized. Conducts self in a safe manner and reports all work injuries to self and others immediately.

Education & Experience

• 5 years of procurement or facility maintenance experience required.
• High school diploma or general education degree (GED) required.
• Associate’s degree (A.A.) or equivalent from two-year college or technical school preferred.
• Must have intermediate knowledge of computer programs in a Windows environment, including Word, Excel and Outlook.
• Experience with Contact Management Systems and Track It System. 
• Possess a valid driver's license and state‐required auto insurance.
• Required to travel several times per month (25 to 50% of the time).
• Ability to handle confidential information.
• Ability to work without supervision.
• Spanish / English bilingual preferred.
• Strong interpersonal communication skills shown by understanding, friendliness, courtesy, tact, empathy, cooperation, concern, and politeness to others.
• Ability to relate well to people from diverse backgrounds and with disabilities.
• High standards of integrity, honesty, confidentiality and ethical conduct.
• Drug Screen, Background, MVR, Live Scan Required. 

Goodwill Industries in Southern California is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to race, color, religion, sex, national origin, disability or protected veteran status. If you'd like more information about your EEO rights as an applicant under the law, please click here:

Goodwill gives preferential consideration to persons with barriers to employment.  Persons with disabilities are encouraged to apply. 

Equal Employment Opportunity

Goodwill is committed to a policy of equal employment opportunity for applicants and employees. 

Employment decisions will comply with all applicable laws prohibiting discrimination in employment including Title VII of the Civil Rights Act of 1964, the Age Discrimination Employment Act of 1967, the Americans with Disabilities Act of 1990, the Immigration and Nationality Act, and any other characteristic protected by federal or state law. 

Nondiscrimination on the Basis of Disabilities

In furtherance of our commitment to end discrimination against qualified disabled individuals, and in accordance with the provisions of Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, and all regulations properly issued thereunder to protect the rights of qualified disabled persons, it is Goodwill's policy that no program or activity administered by it shall exclude from participation, deny benefits to or subject to discrimination any individual solely by reason of his or her disability.  Equal employment opportunity will be extended to qualified disabled persons in all aspects of the employer-employee relationship, including recruitment, hiring, upgrading, training, promotion, transfer, discipline, layoff, recall and termination.  We further affirm that we will provide reasonable accommodation to the known physical or mental limitations of an otherwise qualified disabled employee or applicant. 

It is the policy of Goodwill to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment.  If you need assistance for accommodations to interview because of a disability, please notify the Human Resources Department. 

Employment opportunities will not be denied to anyone because of the need to make reasonable accommodations for a disability.

Other details

• Job Family :Facilities
• Pay Type :Hourly
• Min Hiring Rate :$25.00
• Max Hiring Rate :$30.00