Prime Industrial Access - Office Manager - Spacecon

Office Manager - Denver, CO
Prime Industrial Access, a Spacecon Company

Are you a highly organized professional who excels in administrative operations? Prime Industrial Access, a Spacecon Company, is seeking an experienced Office Manager to join our dynamic team in Denver, CO.

Position Overview:

As the Office Manager, you'll support a fast-paced construction operations team, including the Branch Manager, Account/Project/Construction Managers, and their field workforce. Your primary responsibilities will include overseeing payroll, billing, collections, and maintaining essential employee, customer, and job-related information. You will be the key administrative support that ensures smooth day-to-day operations, acting as the “glue” that keeps everything running seamlessly.

This role interfaces with a wide range of stakeholders, including customers, vendors, craft employees, and regional/corporate offices. Success in this position requires exceptional communication, organization, and the ability to juggle multiple priorities with ease.

Key Responsibilities:

• Prepare and process weekly hourly payroll, ensuring accurate data entry, pay rates, and job codes.
• Set up and maintain jobs in the accounting system, updating job-related details as required.
• Collaborate with Account Managers to ensure timely and accurate customer invoicing.
• Monitor open accounts receivable and professionally resolve payment issues in partnership with the corporate credit department.
• Assist with customer-facing tasks, such as preparing proposals, quotations, and other communications.
• Organize and maintain both paper and electronic job-related documentation.
• Ensure compliance with employee onboarding documentation (I-9s, W-2s, etc.) and keep employee files up to date, including construction certifications.
• Coordinate the preparation of subcontractor agreements, ensuring all necessary prequalification documents are in place (e.g., proof of insurance).
• Manage office supply orders and office equipment maintenance.
• Answer phones and welcome visitors, acting as the first point of contact for the office.

Qualifications:

• Strong organizational skills with meticulous attention to detail.
• Bilingual in English and Spanish is highly preferred.
• Ability to multi-task, work under pressure, and meet deadlines.
• Self-starter capable of working independently while contributing as part of a team.
• High level of professionalism with excellent verbal and written communication skills.
• Proficient in Microsoft Excel and familiar with accounting/payroll systems.
• Ability to follow company policies and suggest improvements over time.

Preferred Experience & Education:

• 5+ years of experience in an administrative role, preferably within the construction industry.
• High school diploma or equivalent is required; an associate’s or bachelor’s degree in accounting, business administration, or a related field is a plus.
• Experience with JD Edwards Enterprise One or similar ERP systems is a plus.
• Familiarity with AIA progress billing formats is preferred.
• Notary Public certification (or willingness to obtain one with company support).

What We Offer:

• Salary starting at $57,000/year, commensurate with experience.
• Comprehensive benefits package, including:
  • Medical, Dental, and Vision coverage
  • Life Insurance
  • 401(k) with company match
  • Paid Time Off (PTO)
• Travel: This role requires travel to the Wheat Ridge, CO, branch a few days per week.

Join us in shaping the future of industrial access solutions. If you're ready to bring your expertise to a vital role within a growing team, we'd love to hear from you!

Note: The above responsibilities and qualifications are not exhaustive and may evolve based on business needs.