Personal Assistant To Chief Executive Officer - OrionsWave, LLC

Our CEO is seeking a highly organized, detail-oriented, and self-motivated Personal Assistant to provide support in managing various personal and professional tasks. The ideal candidate will have strong communication and multitasking skills, with a keen eye for detail and the ability to work efficiently in a fast-paced environment. This role requires flexibility, including availability during extended work hours and occasional weekends, to ensure smooth operations and timely completion of tasks.

Key Responsibilities

1. Manage bill payments and ensure timely processing to avoid late fees or penalties.
2. Maintain accurate and up-to-date profit and loss (P&L) statements for various investments on a monthly basis.
3. Collaborate with the accountant monthly to ensure proper financial reporting and tax compliance.
4. Efficiently organize and manage a large volume of digital documents, creating a streamlined filing system for easy access and retrieval.
5. Handle email correspondence, promptly responding to inquiries and managing various communication efforts for both personal and professional purposes.
6. Provide general administrative support, such as scheduling appointments, maintaining calendars, and coordinating travel arrangements.
7. Assist with family-related tasks, including managing the family calendar and scheduling appointments.

Qualifications

1. Proven experience as a Personal Assistant or in a similar administrative role.
2. Strong organizational skills and attention to detail.
3. Excellent written and verbal communication skills.
4. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
5. Ability to work independently and manage multiple tasks simultaneously.
6. Discretion and confidentiality when handling sensitive information.
7. Familiarity with basic accounting principles and financial reporting is a plus.

If you are a proactive, solution-oriented individual who thrives in a dynamic environment, we would love to hear from you. Please submit your resume and cover letter detailing your relevant experience and qualifications.