Personal Assistant at Lexus of Lehigh Valley

We seek a Personal Assistant to perform various administrative tasks and support our company’s CEO.

The Assistant’s responsibilities include managing calendars, making travel arrangements, and managing communications for CEO between staff and outside vendors.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the CEO.

Responsibilities

• Act as the point of contact among CEO, employees, clients, and other external partners.
• Manage both calendars and CEO's email box.
• Make travel and accommodation arrangements.
• Format information for internal and external communication – memos, emails, presentations, reports.
• Communication: Articulate needs, instructions, and information to and from executives.
• Multitasking: Handle multiple tasks simultaneously with high accuracy and efficiency.
• Screen and direct phone calls and distribute correspondence.
• Organize and maintain the office filing system.
• Complete other administrative tasks as instructed.

Qualifications

• Microsoft Office Proficiency: Efficiently utilize Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Problem Solving: Exhibit strong problem-solving skills and the ability to anticipate needs and address issues proactively.
• Proven experience in an administrative or executive assistant role.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Strong attention to detail and accuracy.
• Ability to handle sensitive information with discretion and confidentiality.