Payroll Specialist at Vaco, LLC
Durham, NC 27713
About the Job
Job Summary:
The Payroll Specialist is responsible for processing and administering payroll for all employees within the company. This includes ensuring that payroll is accurate, timely, and in compliance with legal and company policies. The role also involves managing employee benefit deductions, tax filings, and responding to payroll-related inquiries.
Key Responsibilities:
- Accurately process and maintain payroll for all employees on a bi-weekly, monthly, or other scheduled basis, depending on company policy.
- Maintain accurate records of employees' hours worked, vacation and sick time, and other relevant payroll data.
- Ensure accurate withholding of federal, state, and local taxes; file necessary payroll tax reports; stay up-to-date on tax laws and other legal requirements related to payroll.
- Administer employee deductions for benefits (health insurance, retirement contributions, etc.), garnishments, and other withholdings.
- Prepare and submit payroll-related reports, such as tax filings, benefits reports, and payroll summaries for management review.
- Serve as the point of contact for employee inquiries related to payroll, including questions about pay, deductions, and benefits.
- Maintain accurate payroll records and employee files in compliance with company policies and regulatory requirements.
- Perform payroll reconciliations, ensuring the accuracy of payroll data and resolving discrepancies.
- Ensure compliance with federal and state labor laws, tax regulations, and internal policies. Assist in audits and other regulatory processes as needed.
- Monitor and manage timekeeping systems, ensuring that employees' worked hours are recorded accurately and in compliance with company policy.
Qualifications:
- Bachelor's degree in Accounting, Business Administration, or related field.
- 2+ years of experience in payroll
- Skills:
- Strong understanding of payroll and tax laws (federal, state, and local).
- Experience with payroll software (e.g., ADP, Paychex, Workday, or similar).
- High attention to detail and accuracy.
- Strong communication and customer service skills to handle employee inquiries.
- Ability to maintain confidentiality and handle sensitive information.
- Strong organizational and time-management skills.
Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.
EEO Notice
Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com .
Vaco also wants all applicants to know their rights that workplace discrimination is illegal.
By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.
Privacy Notice
Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.
- California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here.
- Virginia residents may access our state specific policies here.
- Residents of all other states may access our policies here.
- Canadian residents may access our policies in English here and in French here.
- Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice
Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to:
- the individual’s skill sets, experience and training;
- licensure and certification requirements;
- office location and other geographic considerations;
- other business and organizational needs.
With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.