Payroll Coordinator - Mayer Brown LLP

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognized by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do.

We are a collegial, collaborative, and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realize their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Human Resources department in our Chicago office as a Payroll Coordinator.

Reporting to the Payroll Manager this position would be responsible for the biweekly processing of the Business Services payroll and the semi-monthly processing of the equity partner payroll.  The Payroll Coordinator would also provide customer service to our employee population.

• Calculates and enters timesheets for the Business Services and Equity Partner payrolls
• Updates payroll records by entering any changes to employee information received through emails and daily interfaces
• Runs the PeopleSoft daily interface
• Collects and enters all tax updates received by payroll
• Provides customer service to the US Payroll populations by answering questions received in our Payroll inbox
• Files and maintains electronic payroll data received by the department
• Performs additional duties as assigned based on the needs of the department

Education/Training/Certifications: 

• An Associates Degree is preferred. An equivalent combination and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job. 

Professional Experience: 

• A minimum 2 years of related experience is preferred.

Technical Skills: 

• Proficiency in Microsoft Office products
• Experience using ADP payroll platform to process payroll
• General knowledge of Payroll principles and tax laws 

Performance Traits:

• Strong analytical and math skills
• Strong written and verbal communication skills, able to communicate effectively and in a professional manner with all levels of the Firm and outside vendors
• Accurate and meticulous in data entry
• Strong customer service skills, able to anticipate needs
• Strong attention to detail, organizational skills and the ability to handle multiple projects
• Good organizational and time-management skills
• Ability to work in a diverse team environment and effectively support the demanding needs of the Firm
• Ability to work under pressure, meet deadlines with shifting priorities
• Must be a self-starter with a high level of initiative
• Maintains confidentiality and exercises discretion
• Exercises solid problem-solving skills

The above is a general description of the essential duties associated with this position and does not represent an exhaustive or comprehensive list of all duties.

The Firm may modify and amend this job description at any time at its sole discretion. Nothing herein creates a contract of employment or otherwise modifies the at-will nature of employment.

We offer competitive compensation and comprehensive benefits, including medical/dental/vision/life/and AD&D insurance, 401 (k) savings plan, back-up childcare and eldercare, generous paid time off (PTO), as well as opportunities for professional development and growth.

Thank you for your interest in Mayer Brown. We are committed to providing equal opportunity and reasonable accommodations to applicants and employees with disabilities and disabled veterans. To request a reasonable accommodation related to the application process and/or job interview, please email uslateralrecruiting@mayerbrown.com. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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