Payroll and Accounts Payable Specialist - Rocky Vista University

Location, Job Title, Benefits:

Rocky Vista University in Englewood, CO has an opening for a

Payroll and Accounts Payable Specialist (Full-Time)

 

To be considered for this position applicants should submit a resume/cover letter and salary requirements on our Careers page at www.rvu.edu.

 

SALARY:

 

$23.25 to $27.50+ per hour, the posted salary range represents the minimum to the midpoint within RVU’s compensation plan. RVU’s full compensation structure provides a minimum to a maximum range.  The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.

 

BENEFITS:

 

RVU offers a full benefits package that includes Health, Dental and Vision insurance, along with 2 weeks (minimum) accrued paid vacation days per year, 12 accrued sick days per year, personal days, 13 ½ paid holidays and 401(K) match up to 7% based on employee’s contribution. Join us in an environment where in-office work is the primary focus, complemented by hybrid work flexibility for eligible positions.

 

Commitment to Inclusive Excellence:We are Rocky Vista University (RVU), a diverse, equitable, and inclusive healthcare education university that recognizes, values, and respects the commonalities and differences reflected in our students, staff, faculty, and alumni. We strive to be compassionate healthcare educators and practitioners who embrace and champion diversity, equity, and inclusion.

 

RVU is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Primary Purpose:

Under the supervision of the AP Supervisor, the Payroll and Accounts Payable Specialist is responsible for the bi-weekly Payroll process as well as various Accounts Payable duties. The Payroll and Accounts Payable Specialist is responsible for preparing and processing weekly and bi-weekly payrolls. Updates employee payroll records and processes changes, including rate and title changes, changes to direct deposit accounts and tax withholdings. AP functions include processing various payment requests and reimbursements, weekly check runs, and maintaining vendor and contract files.

Essential Job Functions:

• Handle full-cycle bi-weekly payroll processing for employees across multiple states and locations, covering various payroll classifications including salaried and hourly wages, to include time-card review, benefits updates, garnishments, as well as bonuses and off-cycle checks.
• Serves as the point of contact for RVU employees for pay related questions and concerns.
• Monitor changes and remain current on legal, regulatory, or governmental requirements (e.g., wage and hour, garnishments, tax matters, 401(k) and other benefit deductions) and ensure compliance with federal, state, and local payroll regulations, including tax withholdings, garnishments, and benefits.
• Ensure payroll and employee data is current and accurately reflected in payroll system.
• Train management and employees on payroll, timekeeping and expense reimbursement software.
• 401k plan administration and maintenance.
• Reviews payroll related reconciliations, resolve payroll discrepancies and respond to employee payroll inquiries related to benefit deductions, retirement contributions, and other employee benefits.
• Audit and process employee expenses and credit card statements in Concur.
• Process payment requests with proper invoice coding, PO matching, and approvals for multiple departments across campuses.
• Generate reports related to payroll expenses, taxes and other payroll-related data.
• Respond to vendor inquiries and RVU faculty/staff to resolve issues, ensure payment files are successfully transferred and payments are authorized timely.
• Ensures check printing and Electronic Payment (ACH) are efficiently processed for payment each week (100+ per week).
• Assist in month end close process including analysis of outstanding invoice accruals.
• Maintains vendor files and conducts 1099 maintenance and review.
• Other dutied as assigned.

Required Knowledge, Skills, and Abilities:

• Demonstrated commitment to valuing inclusive excellence and contributing to an inclusive working and learning environment.
• Proficiency in Microsoft Word, Outlook, and Excel.
• Proficiency with Payroll Software (iSolved, ADP, Paychex).
• Knowledge of wage withholding orders.
• Excellent interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Demonstrated ability to work in multi-cultural setting.
• Effective communication skills, both written and verbal.
• Excellent attention to detail and analytical skills.
• Ability to prioritize job responsibilities.
• Strong time management skills.
• Reliable and professional.

Minimum Qualifications:

• High School Diploma or equivalent.
• Two (2)+ years of related experience in payroll, accounts payable, or both.

Preferred Qualifications:

• Bachelor's degree from an accredited institution in Accounting, Finance or closely related business field (equivalent combination of experience and/or education may substitute).
• Previous experience at an accredited university, health profession college, or medical school.